Project Closeout Consultant - West

About BuildingWorksBuildingWorks creates a memory for buildings. We handle 100% of construction closeout documentation, reducing timelines from the industry standard of 4-6 months to 30-60 days. Since 1999, we have completed 500+ projects for leading general contractors and building owners across 20+ states.Our DataSphere platform delivers organized, searchable documentation that facility teams actually use, not boxes of binders that sit in storage rooms.Location Disclaimer: While a specific location is listed for this role, we are open to candidates from other cities and locations. The listed location is required for posting purposes and does not limit our search to that area.The RoleAs a Project Closeout Consultant, you will manage all aspects of closeout documentation collection, organization, validation, and delivery for commercial construction projects. You are the person who makes sure nothing gets lost in the handoff from construction to operations.This role requires attention to detail, comfort working with construction documents, and the ability to coordinate with multiple subcontractors and project teams simultaneously.What You Will DoDocument Collection and ManagementYou will collect closeout documentation from general contractors and their subcontractors throughout construction. This includes equipment specifications, operation and maintenance manuals, warranties, as-built drawings, commissioning reports, test and balance reports, and training materials. You will track submission status, follow up on outstanding items, and ensure all required documents are received.Organization and VerificationYou will organize documentation in our DataSphere platform by system, room, manufacturer, and drawing number. You will verify that submitted documentation matches contract requirements and installed equipment. When you find a manual for the wrong model or a missing warranty, you will track it down and get it corrected.Quality Assurance and AuditYou will audit documentation packages for completeness and accuracy before delivery. This means validating that the HVAC manual matches the installed equipment serial numbers, the electrical panel schedules reflect as-built conditions, and all required warranties are documented with proper start dates and coverage periods.Client CoordinationYou will work directly with project managers, project engineers, and subcontractors to collect documentation. You will provide status updates to general contractors and participate in closeout coordination meetings. You will train building owners and facility managers on DataSphere navigation and features upon project delivery.Project ManagementYou will manage multiple projects simultaneously at different stages of completion. Some projects will be in early collection phases while others are in final delivery. You will track progress against milestone schedules and flag issues before they become problems.What You BringRequired Experience2+ years working with construction documentation, project management, or facilities managementFamiliarity with construction closeout processes and typical documentation requirementsExperience reading and interpreting construction drawings and specificationsProficiency with document management systems and cloud-based platformsStrong organizational skills with the ability to track hundreds of documents across multiple projectsPreferred ExperienceBackground as a project engineer, project coordinator, or assistant project manager with a general contractorExperience in facilities management or building operationsKnowledge of MEP systems (mechanical, electrical, plumbing) and building equipmentFamiliarity with CSI specification divisions and submittal processesExperience with construction management softwareSkills And AttributesDetail-oriented with a low tolerance for incomplete or inaccurate informationComfortable communicating with subcontractors, project managers, and building ownersSelf-motivated and able to work independently on multiple concurrent projectsProblem solver who finds missing documents rather than just noting they are missingClear written communication for status reports, emails, and documentation notesWhat we offerCompetitive compensation based on experienceRemote work flexibility with occasional project site visitsOpportunity to work on diverse projects across commercial, healthcare, education, and industrial sectorsDirect impact on project outcomes and client satisfactionGrowth opportunities as BuildingWorks expands