Engineering Coordinator — Remote

Employment Status: Full-Time Work Setting: Remote Availability: Monday through Friday, roughly 8:00 AM to 5:00 PM with some schedule flexibility Your Impact We are looking for a diligent and forward-thinking Engineering Coordinator to assist our expanding product development department. You will act as the vital link between engineering leads, project managers, and various internal teams, ensuring that communication, documentation, project timelines, and administrative workflows remain efficient and well-organized. If you thrive in dynamic settings where priorities shift rapidly and you enjoy establishing order within complex projects, this role is a great fit. We need a highly detail-oriented individual who excels at managing administrative tasks while coordinating effectively with diverse stakeholders throughout the engineering department. Core Responsibilities Financial and Administrative Assistance Verify and process invoices while ensuring financial and administrative records remain precise. Ensure project momentum by tracking pending tasks and proactively following up with relevant team members. Provide essential daily administrative support to engineering leadership and project management staff. Management of Schedules and Calendars Manage intricate calendar arrangements for project managers, engineering leads, and other key stakeholders. Handle meeting requests and prioritize conflicting commitments to safeguard essential focus time. Facilitate team readiness by preparing meeting logistics and schedules well in advance. Utilize productivity software and AI tools to optimize scheduling and minimize manual administrative burdens. Cross-Departmental Collaboration Act as the primary liaison between engineering groups, project managers, and other internal partners to improve team cohesion. Attend meetings to document key action items and ensure critical information is disseminated to the right stakeholders. Maintain an accessible directory of department contacts to help staff efficiently locate necessary resources. Assist in the alignment of initiatives across various teams to help manage competing priorities effectively. Knowledge and Documentation Oversight Manage and structure internal technical resources and company documentation. Help teams reduce redundant efforts by identifying and surfacing existing information. Streamline the onboarding process by organizing resources and developing clear, accessible welcome materials. Promote consistent communication and documentation standards across the organization. Enhance operational efficiency by identifying process gaps and deploying simple automations to remove repetitive tasks. Desired Qualifications Background in operations, project support, administrative coordination, or a related field. Superior ability to manage time and maintain organizational systems. Strong commitment to accuracy and thorough follow-through on all tasks. Proven capacity to handle shifting priorities within a fast-paced environment. Clear and patient communication style suitable for a professional setting. Ability to collaborate effectively with individuals across diverse teams and communication styles. Self-motivated approach to identifying and completing necessary tasks independently. High level of proficiency with standard documentation, scheduling, and productivity software. Keen interest in leveraging automation and AI to boost team output and reduce manual work. Demonstrated ability to handle sensitive business data with strict confidentiality. Preferred Experience Background supporting product development, manufacturing, technology, or engineering teams. Experience utilizing procurement, finance, or ERP systems. Experience managing complex calendars for executives or multiple managers. Experience using collaboration or project management software. Experience developing knowledge-management systems, onboarding guides, or process documentation. Familiarity with AI-driven scheduling and productivity applications. Experience designing simple workflow automations. Why Join Us? This position offers a long-term opportunity to serve as a cornerstone of our growing engineering team. You will go beyond standard administrative duties, actively contributing to improvements in how we organize information, manage our time, and facilitate team communication. We are searching for someone who takes pride in being the reliable force that keeps operations running smoothly, proactively addressing challenges, and ensuring the organization remains efficient. Work Environment and Schedule Fully Remote Full-Time Monday through Friday Core hours are approximately 8:00 AM to 5:00 PM, with some flexibility Collaborates directly with product development, engineering, and project management teams