Billing Administrator

Job TypeFull-timeDescriptionBETA Group, Inc. is seeking an experienced Billing Administrator to join our growing Engineering firm. This role is ideal for a detail-oriented, organized professional who takes ownership of their work and has experience with Deltek Vision or Vantagepoint. In this position you will go beyond transactional billing and take full ownership of the project billing process, working closely with Project Managers. The new team member should have strong communication skills and a commitment to delivering exceptional internal and external customer service. The ideal candidate is a strong communicator with a customer-focused mindset who is eager to improve processes and drive consistency across the team. This role offers valuable exposure to project financial performance with opportunities for growth.BETA strives to hire employees who genuinely enjoy their work and who want to contribute to the overall quality of our employee-owned firm. We look for employees who wish to make a long-term career at BETA and who will invest in our company equally as much as we invest in our employees.Responsibilities:Manage end-to-end billing for a portfolio of AEC projects, ensuring accuracy and timelinessCollaborate closely with Project Managers to review invoices, align billing with contract terms and project progress, and proactively resolve issuesPrepare and process a mix of billing types (T&M, lump sum, percent complete)Support client billing questions and resolve discrepanciesIdentify opportunities to streamline billing processes and promote consistency across the teamMaintain all records, files and backup documentation related to projectsMaintain accurate customer information in company database according to company proceduresResponsible for project setup to include ensuring proper contract documentation is receivedReview and understand contract terms to ensure proper billing setupTrack and manage unbilled activitySupport month-end close by ensuring timely and accurate data entry in Vantagepoint to meet deadlinesResearch discrepancies and debit memos to accurately process, issue, and post credits/debits to customer accounts as necessaryResearch and respond to all accounts receivable inquiries in a prompt and appropriate mannerProvide auditors with requested documentation and reports as neededContribute to team success by taking on additional responsibilities as assignedGrowth Opportunities:BETA encourages and promotes employee advancement and career developmentLeads to potential advancement to more senior positionsLocation:Preferred location is BETA’s Chicopee, MA office however, there will be times that travel to/and from BETA’s Norwood, MA and/or Lincoln, RI office is required. Candidates should have flexibility to work from our other office locations. BETA also offers a hybrid work schedule, allowing employees to request working remotely up to 2 days per week.RequirementsRequired Experience/Skills:Associate degree in Accounting, Finance or equivalentExperience with Deltek Vantagepoint or Deltek Vision SoftwareProficient in Microsoft Applications (Teams, Word, Excel, Outlook)Must be an organized self-starter, effective time planner, and results orientedMust show strong initiative, an eagerness to learn, and the ability to work independently while being an active team playerMust possess a meticulous attention to detail with a focus on compliancy to processes and proceduresAbility to effectively communicate and interact with clients and all staff levels in a service-oriented environmentMust be able to lift/move objects weighing up to 20 poundsMust be able to stand or sit for long periods of timeMust have a valid driver’s license and reliable transportationPreferred Experience/Skills:2 to 5 years of experience with Billing/Accounts Receivables in Architecture/Engineering/Construction environmentAbout BETA:BETA Group, Inc. is a New England based consultant engineering firm and leader in the fields of transportation, traffic, structural, civil/site, and water/wastewater engineering; landscape architecture; urban design and planning; GIS/asset management; environmental sciences and permitting; and construction services. BETA is 100% employee-owned and offers an exceptional compensation and benefits package including:Medical, Dental, Vision, and Additional Voluntary Life InsuranceShort-Term & Long-Term Disability CoverageMedical & Dependent Care Flexible Spending Account (FSA)Employee Stock Ownership Plan (ESOP)Tuition AssistanceProfessional DevelopmentEmployee Engagement Program401(k) Plan with annual 401k matchBETA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Applicants must be eligible for employment in the USA without sponsorship.Salary Description$59,000-$78,000 or commensurate