Middle School Office Coordinator

About St. Mark'sFounded in 1906, St. Mark's School of Texas is a non-sectarian, college-preparatory, independent day school for boys in grades one through twelve. The School's charter states that it is "designed to afford its students well-rounded physical, intellectual, moral, and religious training and instruction." The School is intended to be a diverse community of teachers and students who share a love of learning and who strive for high achievement in whatever they undertake.St. Mark's aims to prepare young men to assume leadership and responsibility in a competitive and changing world. To this end, the School professes and upholds certain values. These values include the discipline of postponing immediate gratification in the interests of earning eventual, hard-won satisfaction; the responsibility of defending one's own ideas, of respecting the views of others, and of accepting the consequences for one's own actions; and an appreciation for the lively connection between knowledge and responsibility and the obligation to serve.Position DescriptionThe Middle School Office Coordinator provides support to and facilitates the smooth functioning of the Middle School. The Coordinator organizes, directs, and performs administrative duties requiring independent judgment, compassion, and confidentiality. The Middle School Office Coordinator also serves as the Attendance Coordinator for Middle School.Strong organizational and communication skills, along with a professional demeanor, are essential for this position. The Middle School Office Coordinator will be in frequent communication with faculty, students, administrators, parents, and alumni, so that discretion, care, and courtesy are of the utmost importance. A comfort level with middle school boys is essential to the position's work.This position requires an individual who can assess, prioritize, and synthesize varied requests. It will be important that this person enjoys both the details of the School's inner workings and appreciates how those details inform the larger picture.ResponsibilitiesCreate a welcoming and professional environment for students, parents, faculty, and staffAnswer incoming telephone calls, collect reliable information in returning calls, or refer calls to more appropriate staff membersManage the workflow, logistics, and paperwork for several student life initiatives, including Advisory and Character and Leadership programsAssist by arranging special events on campus such as orientations, Mini School, and Final Assembly, including facilities reservations, food requests, and room set-upAssist in preparing presentations, reports, and correspondence for the Head of Middle School's review and signatureAttend Middle School meetings as needed and monitor action itemsManage the Middle School Office's budget and submit expense reportsServe as Middle School Attendance Coordinator, maintaining accurate and up-to-date information, including frequent communication with parents and the Nurse's OfficeManage the Head of Middle School's calendar; prepare materials for appointments as needed; field inquiries from and arrange for meetings with faculty, students, parents, and alumni; and arrange travelSchedule individual routine meetings with the Head of Middle School's direct reports, individual faculty and staff meetings as requested, student meetings, parent meetings as requested, and meetings with guestsTake great care to maintain and protect the confidentiality of the Head of Middle School's Office and student filesPerform routine office work, including filing, restocking, and upkeep of the Middle School OfficePerform any other duties as assignedHigh School diploma requiredBachelor's degree preferredThe ability to present information clearly to students, parents, and school administrators in writing and orallyAn open, collaborative work style and in the initiative to identify needs and implement plans to meet themDemonstrated experience managing a budgetProficient computer skills and fluency; facility with Outlook, MS Office, including Word, Excel, and PowerPoint. Familiar with Google Suite. Facility working with databasesStrong project management skillsDemonstrates a positive, engaging demeanor with a sense of humor and a welcoming professional presenceDiscretion and the ability to handle confidential and sensitive matters appropriatelyAbility to multitask effectively while working in a highly organized, detail-oriented, flexible, calm, and energetic environmentUpholds a high integrity and a disciplined, results-driven work ethicPhysical Requirements/Working EnvironmentMay work around standard office conditions, subject to frequent interruptions. On occasion, evenings. Repetitive use of a keyboard at a workstation, occasional exposure to large crowds, and outdoor activity.