Operations Admin Assistant

We are seeking a highly organized and proactive Operations Admin Assistant to join our team in Los Angeles. This is not just a desk job; it is a dynamic role that requires a blend of administrative excellence and physical presence on our hospital campus. You will serve as a central hub for our operations, ensuring that orders, schedules, and communications flow seamlessly.Location: 4733 W. Sunset Blvd., Suite 330, Los Angeles, CA 90027 (100% Onsite)Pay Rate: $25.00/hourType: Contract (7 Months with potential for extension/permanent hire)Schedule: Monday – Friday | 8:00 AM – 5:00 PM PSTThe \"Top Three\" – Key ResponsibilitiesWorkflow & Order Management: Managing the full lifecycle of orders and invoices to ensure accuracy and timely processing.Logistics Coordination: Overseeing complex schedules and managing high-volume email correspondence with precision.Campus Engagement: Acting as a mobile coordinator. Walking around the hospital campus is a daily requirement of this role to facilitate logistics and department coordination.What You Will DoManage and track departmental orders and invoices.Coordinate complex calendars and meeting schedules.Monitor and triage high-volume email inboxes.Draft professional communications and presentation materials.Navigate the hospital campus to coordinate between various departments and teams.Candidate RequirementsExperience: 2–3 years of experience in an administrative, operations, or logistics-focused role.Technical Proficiency: * Required: Advanced knowledge of Office 365 (Outlook, Excel, PowerPoint), Windows PC environments, and a typing speed of at least 35 WPM.Preferred: Familiarity with the Zoom platform.Soft Skills:Masterful organizational skills and attention to detail.Strong written and verbal communication skills.Exceptional ability to prioritize tasks in a fast-paced environment.Physical Requirement: Must be comfortable and able to walk across a large hospital campus frequently throughout the workday.Why Join Us?This 7-month contract offers a stable, full-time schedule in a major healthcare environment. While starting as a contract, this position offers the potential for extensions and allows candidates to apply for permanent roles within the organization while on assignment.