Administrative Assistant

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.What We OfferHealth, Life, Dental and Vision InsuranceEmployee Assistant ProgramFlex Spending (FSA) (Cafeteria Plan) and HSA401(k) Plan – Matching up to 3%Employee Stock Purchase PlanProfit Sharing PlanPaid Time Off (PTO), Parental Leave, Paid Pregnancy Medical LeavePaid Holidays Tuition ReimbursementAnnual Discretionary BonusEmployer Paid Life InsuranceGym membership reimbursementAdministrative AssistantThe Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to project billings, collection follow-ups and other duties as outlined below.Job ResponsibilitiesWork with Project Managers and Customers as well as Division Manager on scheduling and invoicingResponsible for accounts receivable phone calls to follow up on collectionsWork with Customers and Inner Office Staff to keep projects moving forwardMaintain a professional attitude and appearance Create, type, and distribute internal and external correspondenceArrange and maintain various types of records including job files Complete special projects as required Accomplish responsibilities as required using business software as approved by WSFPOther duties as assignedJob QualificationsHigh School diploma or GED; and/or or one to two years related experience and/or training is preferredPuts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates Excellent organizational skillsAttention to detailMulti-tasking and time-management skills, with the ability to prioritize tasks Ability to be resourceful and proactive when issues arise Proficient computer skills with working knowledge of business software applicationPossess excellent written and verbal communication skillsWilling to pass a post-offer drug screen test and background checkAll qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.VEVRAA Federal Contractor