2026-A Fire Personnel & Administrative Coordinator (4/2026)

Salary: $45,912.99 AnnuallyLocation : Prattville Fire Department, ALJob Type: Full TimeJob Number: 2026-A FPAC FD15 (4/2026)Department: FIREOpening Date: 04/28/2026Closing Date: 5/12/2026 11:59 PM CentralJOB SUMMARYThis position is responsible for coordinating administrative and personnel functions for the department. Job duties consist of related administrative duties. Successful performance contributes to the efficiency and effectiveness of those operations. FLSA status is Non-Exempt.ESSENTIAL FUNCTIONS AND RESPONSIBILITIESThe following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or logical assignments for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions in this classification, but are determined by the normal requirements for this particular position.PERSONNEL SUPPORT DUTIES (45%)Ensures that all time and attendance records are entered properly and submitted for processing.Monitors leave time and leave requests.Prepares personnel action forms.Schedules physicals for department personnel.Assists Human Resources staff in administering workers' compensation claims.Assists in developing and updating job descriptions.Tracks employee performance appraisals for the Fire Department.Assists in orienting and training department personnel; participates in the discipline process of department personnel.Responds to employee questions regarding benefits and personnel policies; serving as the HR Liaison to the Fire Department.RECRUITMENT AND SELECTION DUTIES (25%)Assists in screening job applications; developing interview schedules; coordinating interview boards; scheduling and administering testing.Conducts departmental new hire orientation.Schedules facilities for examinations and interviews.Performs data entry for new hires and exits.PROMOTIONAL PROCESS SUPPORT DUTIES (20%)Participates in developing selection processes to include written exams, role-play exercises, and oral interviews.Attends tests development sessions.Coordinates the administration of promotional testing assessments.Prepares testing packets.Secures test sites and assist in administering tests.Disassembles testing materials upon completion.OTHER RELATED DUTIES (10%)Processes purchase order requests, receipts and reconciles accounts for the department as needed.Receives and distributes mail.Performs other duties as needed or assigned.MINIMUM QUALIFICATIONSBachelor's degree in Human Resources or four (4) years of personnel/payroll responsibilities.Must have above average skill in the use of Microsoft Windows, Microsoft Office, including Word and Excel and the ability to adapt to other software.Must be able to adapt to a changing environment and handle multiple priorities.MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONSThe following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification but are determined by the normal requirements for the particular position. The following list was developed through job analysis; however, it is not exhaustive and other duties may be required and assigned.Job duties are typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping. Employees occasionally lift light objects and must distinguish between shades of color.Job duties are typically performed in an office.Job duties require the ability to deal with and relate to people beyond giving and receiving instructions.Job duties require the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive the nature of sounds by ear.Job candidates must be able to adapt to and perform under moderate stress.Job duties require regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.KNOWLEDGE, SKILLS, AND ABILITIES:City of Prattville employees are required to obtain knowledge of the City of Prattville Policies and Procedures, and knowledge of their specific department rules, policies, and procedures. This job description does not necessarily include all the duties which may be required of individual employees in the classification. Job descriptions may be revised as needed.Knowledge of department and city policies and procedures, and relevant federal, state, and local laws and regulations.Knowledge of modern office practices and procedures.Knowledge of city purchasing policies and procedures.Knowledge of accounts payable and accounts receivable policies.Knowledge of computers and job-related software programs.Knowledge of file management principles.Skill in prioritizing and organizing work.Skill in the provision of customer services.Skill in the maintenance of files and records.Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.Skill in oral and written communication.SUPPLEMENTAL INFORMATION:Must provide proof of your legal right to work in the United States.High School Diploma/GED is required.Must possess and maintain a valid driver's license.Willing to work overtime.Willing to cooperate with the workload of the department.Willing to attend continuing education courses.Willing to comply with City of Prattville rules and regulations.Must submit to drug screenings for this safety sensitive position.Must be able to effectively and efficiently utilize Microsoft Word and Excel, and any software programs utilized in coordination with the job.Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.EEOC COMMITMENT:The City of Prattville is committed to maintaining equal employment opportunity by considering job applicants and employees for hiring and advancement on the basis of job-pertinent individual differences and not on the basis of extraneous factors such as race, color, religion, sex, national origin, physical and mental disability, marital status, sexual orientation, genetics, status as current or former uniformed service member, or any other classifications protected by law.The City of Prattville offers a comprehensive benefits package including vacation, sick, and holiday leave as well as medical, dental, vision, and short term disability insurance.Benefits coverage is effective on the first day of the month following a 30 day waiting period for new hires. Late enrollees are subject to approval by the insurance company.Group Medical Benefits-Through Blue Cross and Blue Shield of Alabama, benefits provide members with hospitalization, office visits, and Prescription drugs (Administered through Express Scripts). Family, 2 person and individual plans are available. Complete benefits information is available in the plan document.City of Prattville Health & Wellness Center-The City of Prattville offers an on-site wellness center to employees covered under the group health insurance plan. The Wellness Center offers convenient, co-pay free medical and prescription drug coverage for employees and their dependents.Group Life Insurance-all regular employees receive a life insurance policy. Employees with less than 10 years of service receive a $10,000 policy and employees with 10 years of service or more receive a $20,000 policy.Retirement-Through the Retirement Systems of Alabama, this benefit requires mandatory enrollment for all regular employees as of the first day of employment. Employees are classified as Tier I or Tier I (A) with the Retirement Systems of Alabama. The employee pays a percentage of all gross income specified by RSA. The City provides a matching amount determined by RSA.A Tier I employee is an employee who was a member of the Retirement Systems of Alabama prior to January 1, 2013. A Tier I employee may retire if he/she has 25 years of retirement service, or is age 60 with 10 years of service with the Retirement Systems of Alabama. (Regular Members 5% of earnable compensation; Full time, Certified Firefighters and Law Enforcement Officers 6% of earnable compensation.)A Tier I (A) employee is an employee who became a member of the Retirement Systems of Alabama after January 1, 2013, and by local resolution and Act 2019-32 by the Alabama Legislature became a Tier 1 employee. A Tier I (A) employee may retire if he/she has 25 years of retirement service, or is age 60 with 10 years of service with the Retirement Systems of Alabama. (Regular Members 7.5% of earnable compensation; Full time, Certified Firefighters and Law Enforcement Officers 8.5% of earnable compensation.)Deferred Compensation (457 Plans)-Voluntary participation allows the employee to lower taxable income, and pay tax on the deferred income in the year of distribution. The City has 457 Plans through Nationwide Retirement, AIG Valic Financial Advisors, RSA-1, and Alabama Deferred Compensation. The employee may contribute up to the current allowable limits. All regular employees are eligible on the first day of employment.Supplemental Insurance-Employees may obtain coverage for Dental, Cancer, Disability, Accident, and Life Insurance. The City of Prattville offers payroll deduction for supplemental insurance. The employee pays for all supplemental insurance coverage. You are eligible upon purchasing coverage and meeting eligibility requirements.Flexible Spending Account-Allows employees to lower their taxable income by placing certain insurance premiums under this plan. Also, offers unreimbursed medical/dental expense benefits, as well as daycare expense benefits.Vacation Leave-8 Hour EmployeesVacation leave is earned at the following accrual rates for regular full-time employees.Completed 6 months - 40 hours (5 days)Completed 1 year - 40 hours (5 days)Completed 2nd year through 9th year accrues 80 hours (10 days) per year10 years through 15 years accrues 120 hours (15 days) per year16 years and over accrues 160 hours (20 days) per yearThe maximum vacation leave that may be accrued is 360 hours for 8-hour shift employees. The City administers the time and pays for accrued leave time.12Hour Employees (Watewater)Vacation leave is earned at the following accrual rates for regular full-time employees.Completed 6 months - 42 hours (3.5 days)Completed 1 year - 42 hours (3.5 days)Completed 2nd year through 9th year accrues 84 hours (7 days) per year10 years through 15 years accrues 124 hours (10 days) per year16 years and over accrues 168 hours (14 days) per yearThe maximum vacation leave that may be accrued is 378 hours for 12-hour shift employees. The City administers the time and pays for accrued leave time.24 Hour Employees (Fire)Vacation leave is earned at the following accrual rates for regular full-time employees.Completed 6 months - 60 hours (2.5 days)Completed 1 year - 60 hours (2.5 days)Completed 2nd year through 9th year accrues 120 hours (5 days) per year10 years through 15 years accrues 180 hours (7.5 days) per year16 years and over accrues 240 hours (10 days) per yearThe maximum vacation leave that may be accrued is 504 hours for 24-hour shift employees. The City administers the time and pays for accrued leave time.Sick Leave-8 Hour EmployeesSick leave is earned at the rate of 80 hours per year with no accrual limit. Retiring employees have the option of receiving payment for the accrued sick leave (up to 360 hours) or converting the leave to service time. The City administers the time and pays for accrued sick leave. You are eligible upon completion of the first full pay period after your hire date.12 Hour Employees (Wastewater)Sick leave is earned at the rate of 84 hours per year with no accrual limit. Retiring employees have the option of receiving payment for the accrued sick leave (up to 378 hours) or converting the leave to service time. The City administers the time and pays for accrued sick leave. You are eligible upon completion of the first full pay period after your hire date.24 Hour Employees (Fire)Sick leave is earned at the rate of 120 hours per year with no accrual limit. Retiring employees have the option of receiving payment for the accrued sick leave (up to 504 hours) or converting the leave to service time. The City administers the time and pays for accrued sick leave. You are eligible upon completion of the first full pay period after your hire date.Holidays-Twelve paid holidays per year. The City Council determines the holiday schedule for each fiscal year.For Detailed Benefits information please visit our Benefits Web Page at www.prattvilleal.gov01A bachelor's degree in human resources or four (4) years of personnel/payroll responsibilities. Do you have a bachelor's degree in human resources or four (4) years of personnel/payroll responsibilities? Please attach documentation to the application.YESNO02Describe your knowledge, experience and training in office operations and the use of Microsoft Word, Excel, and Outlook. Would describe your technical abilities as basic, intermediate, or advanced and why?03This position requires you to adapt to a changing environment and manage multiple priorities. Describe your ability to adapt to a changing environment and manage multiple priorities.