Production Coordinator

COMPANY & CULTURE OVERVIEW:Gladiator Productions is a full-service event production company that partners with our clients to produce events, experiences, and activations through design, fabrication, lighting, entertainment, staffing, project management, budget management, & so much more! We are an LGBTQ+ and Woman-Owned business We support clients in many industries such as beauty & fashion, entertainment, food & beverage, sports, and technology throughout North America.We are a mighty team of individuals collaborating to produce events with intention. Our principles guide us in making our clients’ dreams a reality. We pride ourselves on developing close relationships with our clients resulting in effective collaboration and repeat business.ROLE SUMMARY:The Production Coordinator will focus specifically on projection implementation, vendor partnerships, logistics planning and execution. They will be directly involved in Client and project communications. Additionally, this role will be responsible for monitoring overall project progress and keeping all elements on track based on project timelines. The right person for the job shall be capable of wearing many hats and is an exceptional communicator. PRINCIPLE ACCOUNTABILITIESProduction Support:Liaise with vendors, stakeholders and Client during the event planning processCoordinate project schedules and incoming project requestsSupport creation of project task listsContinual assessment throughout process, anticipating potential roadblocks and troubleshoot solutionsSupport pre-production, on-site execution inclusive of set-up & strike, and close-out of projectsCoordinate multiple events at onceClient Relations:Varying by project scope, serve as main or supporting contact for ClientsCommunicate accurate and up-to-date project status and oversee deadlinesCompose recaps from Client calls for visibility of current project standingAdditional Support:Source elements and services based on creative direction to assist with successful project executionBudget coordination and reconciliation for assigned projectsProvide additional on-site, in-office and administrative support as neededTRAVEL & HOURSRequired travel 40 - 50%Overtime highly likely during active periods Candidate must be extremely flexible with their schedule and be comfortable handling last minute requests depending on the day, they may need to work 8-12 hours a day and some weekends.POSITION REQUIREMENTSExperience:1-2 years PA/Assistant/In-Field experience or related 1-2 years Project Coordination (preferred)Must have a valid driver’s license and good driving recordEducation:Bachelor’s degree preferredJob Related Skills:Exceptional communication & organizational skills (verbal and written) Extremely proficient in Apple/Mac operating systems (OS Tahoe onward) Highly versed in Microsoft Office (Excel, PowerPoint, Teams, Outlook)Adobe Creative Cloud experience required (Illustrator, InDesign, Photoshop)Physical Demands/Working Environment:This position requires moderate physical effort. Some unpacking and packing of materials will be required associated with scenic and prop elements. There will be moving and setting up of event pieces and other scenic & collateral.Must be able to lift a minimum of 50 lbs.