Senior Admin Assistant/Office Manager

Senior Administrative Assistant/Office Manager Location: Dallas, TexasEmployment Type: Full-Time, Onsite Position Summary The Administrative Assistant / Office Manager provides administrative support to multiple executives while overseeing day-to-day office operations. This role combines executive support, board and event coordination, office management, and special projects in a fast-paced, growth-oriented environment. We are seeking a proactive, highly organized professional who enjoys solving problems, taking initiative, and supporting a variety of business needs. This position offers significant opportunity for professional growth and exposure to executive operations, board administration, and office management. Key Responsibilities Support multiple executives with calendar management, scheduling, travel coordination, and expense reporting. Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries. Prepare presentations, reports, agendas, correspondence, and other business documents. Coordinate internal and external meetings, including preparation of materials and follow-up action items. Organize board meetings, leadership meetings, and company events, including scheduling, logistics, and attendee communications. Manage meeting logistics, including venues, catering, technology, and travel arrangements. Oversee daily office operations, including vendor relationships, office supplies, facilities coordination, and workspace management. Serve as a liaison between executives, employees, vendors, and external stakeholders. Manage confidential information with discretion and professionalism. Support special projects and administrative initiatives across the organization. Identify opportunities to improve processes and operational efficiency. Perform other duties as assigned in support of business objectives. Qualifications Bachelor's degree preferred or equivalent combination of education and experience. 2–5 years of experience in administrative support, office management, event coordination, or a related field. Experience supporting executives, coordinating meetings, travel, or office operations. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Strong organizational, communication, and time management skills. Ability to manage multiple priorities while maintaining attention to detail. Ability to handle confidential information with discretion and professionalism. Experience in a startup, entrepreneurial, or high-growth environment is a plus. Core Competencies Adaptability: Thrives in a dynamic environment and adjusts quickly to changing priorities and business needs. Organization & Planning: Effectively manages multiple tasks, deadlines, and projects while maintaining strong attention to detail. Initiative: Takes ownership of responsibilities, identifies opportunities to help, and follows through with minimal prompting. Communication: Communicates clearly, professionally, and effectively with individuals at all levels of the organization. Time Management: Prioritizes competing demands and consistently delivers high-quality work within established timelines. Relationship Building: Develops positive working relationships and provides outstanding support to executives, colleagues, and external partners. Learning Agility: Demonstrates curiosity, eagerness to learn, and the ability to quickly adapt to new responsibilities. Resourcefulness: Finds practical solutions, navigates ambiguity, and remains effective in a fast-paced environment.