Executive Coordinator

Company ProfileAt CAVA we make it deliciously simple to eat well and feel good every day. We are guided by a Mediterranean heritage that’s been perfecting how to eat and live for four thousand years. We prioritize authenticity, curiosity and the pursuit of excellence in everything we do. We are working towards something big, together.We Foster a Culture Built On Five Core Values Generosity First, Always: We lead with kindness. Our best work happens when we act in service of others. Constant Curiosity: We are eager to learn, grow, and explore beyond the obvious. Act with Agility: We welcome change; it’s the only constant. We embrace, adjust, adapt. Passion for Positivity: We greet each day with warmth and possibility. Collective Ambition: We have high aspirations that are achieved when we work together with a shared purpose.Executive CoordinatorThe Executive Coordinator is a trusted administrative partner responsible for providing proactive, high-level support to one or more executive leaders within the organization. This role ensures daily operations run smoothly by managing schedules, meetings, travel, communications, and cross-functional coordination with professionalism, confidentiality, and attention to detail. The ideal candidate is organized, resourceful, and skilled at juggling multiple priorities in a fast-paced, evolving environment. You’ll play a key role in enabling executive effectiveness, acting as a connector between departments and a driver of team organization and communication. This is a highly visible role that requires exceptional communication skills, discretion, and a strong sense of ownership.Success At CAVAAt CAVA, Individual Contributors focus on delivering high-quality work, owning tasks, and contributing to team success. We look for team members who take initiative, collaborate across teams, and stay curious about how their work supports broader goals.What You’ll DoManage complex executive calendars, including scheduling meetings, prioritizing appointments, and resolving conflictsCoordinate logistics for internal and external meetings, including agendas, prep materials, location setup, and technology supportArrange domestic and occasional international travel, accommodations, and itinerariesTrack deadlines, follow-ups, and deliverables across multiple projects and workstreamsPrepare and edit emails, memos, presentations, and reports with a high level of accuracy and professionalismServe as a liaison between the executive and internal/external stakeholdersAssist with expense tracking, invoice processing, and departmental budget coordinationOrganize recurring team events, offsites, business reviews, and other cross-functional sessionsSupport onboarding and coordination for new hires within the executive's teamHandle confidential information with the utmost integrity and discretionAnticipate needs and proactively take action to keep the executive focused and efficientThe Qualifications 3+ years of experience in an administrative, executive assistant, or coordinator role, preferably in a fast-paced, high-growth environment Exceptional organizational, multitasking, and prioritization skills Strong written and verbal communication skills High proficiency with Microsoft Office Suite, Google Workspace, Zoom, and calendar management systems Ability to remain calm, resourceful, and flexible under pressure Strong judgment and professionalism in handling sensitive and confidential matters Detail-oriented with a commitment to delivering high-quality work Positive, team-oriented mindset with a service-first attitude Bachelor’s degree preferred but not requiredPhysical Requirements Ability to maintain stationary position to be able to operate a computer and other office equipment Must be able to identify, analyze and assess details For certain positions, must be able to occasionally move or transport items up to 50 pounds Ability to communicate with others and exchange information accurately and effectively Constantly positions self and move about to support ordinary restaurant or food production support or office operations, as applicable Ability to work in a constant state of alertness and in a safe mannerWhat We Offer Competitive salary, plus bonus and long-term incentives* Early Wage Access! Unlimited PTO, paid parental leave, plus paid opportunities to give back to the community Health, Dental, Vision, Telemedicine, Pet Insurance plus more! 401k enrollment with CAVA contribution Company-paid STD, LTD, Life and AD&D coverage for salaried positions* Free CAVA food Casual work environment The opportunity to be on the ground floor of a rapidly growing brandAll exempt and non exempt employees are eligible for benefits. Benefits are effective the 1st of the month following 30 days of service and you have until the day before the effective date to enroll. A new hire can enroll in our benefit program by selecting a link that is emailed directly to the new hire at their personal email address once hired.Please note that visa sponsorship is not available.The posting range is an all cash range.Indicates qualifying eligible positions onlyCAVA – Joining “A culture, not a concept”As an equal opportunity employer, CAVA considers applicants for all positions without regard to race, color, sex, religion, national origin, disability, age, height, weight, marital status, sexual orientation, familial status, genetic information or any other characteristic or protected classes as defined by federal, state, or local law.California applicants: Please visit our Notice at Collection and Privacy Policy to learn about our information practices in the job application and employment context.SkillsMicrosoft Office