Director of Fiscal Affairs

JOB Responsible for leading the financial services operational areas including the Business Office, Accounts Payable, student billings, related tax reporting and finance, internal auditing, federal and state grant reporting and monitoring, banking and investments. In addition to providing strategic and day-to-day leadership in these areas, this person is responsible to ensure that accuracy, innovation and efficiency are in continuous improvement. They are the college’s expert on the Accounts Receivable and Accounts Payable and General Ledger management information system and must stay abreast of changes in the system(s) and adjust for the changing impact on operations. This position takes the lead role in organizing and executing the annual external and internal audit functions including, but not limited to, the auditing of grants, operations, auxiliaries, capital areas. The position includes responsibility for monitoring and improving internal controls as the college’s internal control expert. This position takes the lead role in maintaining the general ledger. The position is also responsible for the cash flow management and maintaining the banking relationships of the college. This position reports to the Vice President, Administrative Services.For best consideration, please apply by September 30. EXAMPLE OF DUTIES Provides administrative supervision to Business Office Manager, Grants Accountant, Accounts Payable and other assigned Business Office staff Coordinates financial management issues with Information Technology Department Assists in the preparation of the College’s annual operating budget and in monitoring the budgetPrepares interim financial reports for Board of Trustees for College & FoundationPrepare IPEDS report in coordination with Institutional ResearchPrepare and upload the Financial Statements in compliance with the Audit/Department of Ed RequirementsPrepares and submits the Federally Negotiated Indirect and Fringe rate proposal in a timely mannerResponsible for all banking functions of the college. Includes, but not limited to, maintaining bank signers, daily review of deposits, performing drawdowns of federal funds via G6 portal, processing bank wires as needed, daily review and resolution of positive pay exceptions for college operating and WIOA bank accountsAssists College staff with questions involving their cost center of a general financial nature Supervisor duties may include, but are not limited to, managing workflow, setting goals, hiring, training, evaluating performance, providing feedback, creating/maintaining schedules, signing off on time/attendance, helping to resolve employee issues/disciplineProvides staff support to the day-to-day administrative function of the College as assigned by the Vice President of Administration Supervise the grant functions in the business office including actively participating in grant submission of all grant proposals, including conducting a review of the draft of all proposals for accuracy, completeness and clarity and confirming that all of the requirements of the funding agency have been met from an accounting perspectiveMonitors grants received to ensure compliance with the requirements of the funding agency, state and federal law, and college policies and proceduresOversees and processes grant accounting and reporting for all grants in conjunction with the Staff Accountant to include monthly reports, billing, analyzing variances, spend down, close-out of all grantsLeads grant fiscal communications with grant managers and granteesLead on all grant Fiscal Monitoring with both state and federal agencies and all requirementsMaintain currency on the financial rules and regulations on all currently awarded grantsResponsible for the function of College/Foundation & USWIB internal audit and coordinates external audits Responsible for the financial aspects of registrationOversees capital and fixed asset accountingOversees the preparation of ad-hoc accounting and budget reportsPrepares financial statements along with analytical narrative Maintain currency on the financial management information system (Colleague & Synoptix) and be responsible to identify, implement, train others and ensure the accuracy of any modification to the systemReview journal entries for accuracy and ensure they are posted correctly and timely and resolve any errors that may occurConsider risk management issues with regard to financial transactions at the collegeOversees cash receipting and accounts receivable functions to ensure proper internal controls, postings and allocations are accurateServes on assigned internal workgroups and committees as needed (Payment/Registration Workgroups, software implementation workgroups, Technology Planning Group, Chair of the Refund Appeal Committee, etc.)Acts as liaison to IT for the Colleague Finance module, Student Finance Module for self-service, testing, student communication, and archiving purposes. Presents information and addresses student questions on the module Works with web design staff on related website and communication updatesWork on special projects assigned by the VP of Administrative ServicesPrepare/Assist/Supervise the annual 1098T forms, includes testing and understanding of complex calculations SUPPLEMENTAL INFORMATION Most of the job is sedentary, however, occasional periods of light work may be required; Lifting up to approximately 35 lbs. occasionally. The worker may be exposed to primarily to inside office conditions. Visual acuity appropriate for an administrative position, Hearing, Fingering, Grasping, Pushing, pulling, lifting, reaching – occasionally, Climbing stairs – occasionally, Walking, frequently,Occasional travel may be required