Forum/Event Coordinator

Opportunity OverviewAnderson Center is seeking a Forum Coordinator (Program & Event Coordinator) to support its mission of developing exceptional leaders and strengthening organizations across Greater Minnesota. As a Forum Coordinator, you’ll work alongside leaders, managers, and supervisors — helping deliver powerful leadership experiences while building your own professional toolkit in operations, event management, and executive communication.This role plays a critical part in delivering high-quality leadership and management forums by coordinating logistics, supporting participants and teaching teams, managing core administrative processes, and ensuring a seamless experience from planning through execution and follow-up. The Forum Coordinator role reports to the Chief Operating Officer and collaborates with the Senior Forum Coordinator and the Business Development & Operations Manager.This is a high-impact, hands-on position for a detail-oriented, service-minded professional who thrives in a collaborative, fast-paced environment and enjoys creating valuable learning experiences while supporting the operational excellence of the organization. Success in this role requires exceptional attention to detail, consistent follow-through, and pride in execution.The PositionThe Forum Coordinator is responsible for the following key objectives and areas of contribution.Event & Program ManagementBring leadership forums to life – from venue setup to participant experience to operational support, ensuring a professional, welcoming, and well-organized experience for all.Take ownership of the on-site or virtual experience, ensuring every forum runs seamlesslyCoordinate facilities, lodging, meals, transportation, and on-site logisticsArrange food and beverage, technology, and materials for in-person forumsSet up and manage all required technology and support Discussion Leaders in its useManage Zoom logistics, calendar invitations, and virtual session hostingConduct post-forum administration, documentation, and follow-upParticipant & Client ExperienceDeliver exceptional customer service and serve as a trusted point of contact for participants and partners.Send registration confirmations, pre-forum surveys, materials, and updatesRespond promptly to participant questions and needsWelcome participants, lead group announcements, facilitate opening and closing sessions, and guide transitions throughout the forum experienceHost evening activities and remain on site during multi-day forums, including overnight travel when requiredEnsure a positive, supportive, and professional learning environmentOperations & AdministrationSupport the operational backbone of Anderson Center’s programming.Utilize the Center’s project management system (Monday.com) to track forum timelines, deadlines, tasks, and cross-functional coordinationMaintain inventory and order supplies in coordination with the Senior Forum CoordinatorMaintain data for accurate reporting, documentation, and organizational recordsSupport general operations and administrative functionsAssist with continuous improvement of forum systems and processesCurriculum & Program SupportCoordinate the preparation and distribution of learning materials and support program development.Distribute curriculum materials to participants and teaching teamsSchedule and coordinate teaching team preparation meetingsSupport customized programs and Harvard Business School curriculum managementCollaborate with internal team members to ensure program quality and consistencyQualifications & QualitiesEducation & ExperienceTwo or more years of related experience through full-time or part-time work, internships, externships, or relevant courseworkBachelor’s degree with strong academic performance preferred, but not requiredOpportunity to begin part-time while completing college may be availableSkillsStrong planning, organization, scheduling, and follow-through abilitiesDemonstrated ability to manage detailed tasks accurately and consistentlyExcellent written and verbal communication skillsComfortable speaking in front of professional audiences and guiding group communicationProficiency with Zoom, Microsoft Word, Excel, PowerPoint, and OutlookComfort learning and utilizing Monday.com, a project management systemStrong collaboration and relationship-building skillsAbility to manage multiple priorities and deadlines effectivelyPersonal QualitiesHigh initiative, reliability, and exceptional attention to detailDemonstrated record of achievement and accountabilityBrings an enthusiastic and professional presence to participant and partner interactionsTeam-oriented, flexible, and service-mindedHigh integrity, enthusiasm, and positive attitudeWork Environment, Location & TravelAnderson Center’s main office is located in St. Cloud, Minnesota. While some flexibility is supported when role responsibilities can be met, this position works effectively with a regular in-office presence to support collaboration, preparation, and program execution.The Forum Coordinator will travel and be on-site for assigned Center Forums from setup through close, including occasional overnight stays. Travel provides the opportunity to build relationships and see the impact of leadership development firsthand.Compensation, Wellbeing & BenefitsAnderson Center is committed to supporting the wellbeing, growth, and long-term success of its team members.Competitive compensation ($50,000–$65,000 annually, commensurate with experience)Comprehensive benefits packageMileage reimbursementPaid time offProfessional development supportOngoing access to high-quality leadership and management educationThis role offers a unique opportunity to learn alongside regional business and nonprofit leaders and gain exposure to best-in-class leadership development programming.Who Thrives in this RoleYou may be a strong fit if you:Gain satisfaction from making events and experiences run seamlesslyAre energized by serving others and supporting meaningful workBrings positive, welcoming energy to professional environmentsValue high standards and continuous improvementAre excited by leadership development and professional growthTake pride in noticing details others might overlookEnjoy creating structure and clarity in complex projectsFollow through consistently and meet deadlines without remindersMake an ImpactAs a Forum Coordinator at Anderson Center, you will play a vital role in delivering transformational learning experiences that strengthen leaders, organizations, and communities across Greater Minnesota. Your attention to detail, commitment to service, enthusiastic presence, and operational excellence will directly support the success of hundreds of leaders each year.