Tradeshow Coordinator

We are hiring for a growing and highly innovative organization in Irvine, CA that is seeking a Tradeshow Coordinator to join its marketing team. This is an exciting opportunity for someone who enjoys event execution, logistics, and working in a fast-paced environment where no two days are the same. The ideal candidate is organized, detail-oriented, and able to manage multiple projects while coordinating with internal teams and external vendors. The Tradeshow Coordinator will support the planning and execution of tradeshows and events throughout North America. This role is heavily focused on operations, timelines, logistics, and ensuring each event is delivered professionally and efficiently. You will work closely with sales, vendors, and internal stakeholders to coordinate all aspects of assigned events from initial planning through post-show completion. Key ResponsibilitiesCoordinate assigned tradeshows and events from booking through final closeoutMaintain detailed event schedules, tracking tools, and project timelinesManage vendor relationships including booth services, setup requirements, and event support needsOversee shipping logistics for booth materials, equipment, and promotional items, including outbound and return shipmentsPartner with internal sales teams to confirm attendance, staffing, and event requirementsManage pre-event and post-event communications with all relevant stakeholdersCoordinate lead retrieval and submission for follow-up processing after eventsEnsure all deadlines are met across vendors, venues, shipping schedules, and internal teamsAttend select events to assist with on-site setup, execution, and teardownWork collaboratively with other team members to support larger shared events and company initiativesIdentify opportunities to improve event processes and create efficiencies within the tradeshow program QualificationsBachelor degree in Marketing, Business, Events, Communications, or related field preferredUp to 2 years of experience in events, logistics, operations, project coordination, or similar experience (internships welcome)Strong ability to manage multiple priorities in a deadline-driven environmentExcellent organizational skills with strong attention to detailStrong written and verbal communication skillsAbility to work independently while also collaborating with cross-functional teamsComfortable working within structured processes and timelinesProficient with Microsoft Office Suite; Excel experience preferredPositive attitude, strong follow-through, and willingness to learnAbility and willingness to travel domestically and internationally as needed