Residential Construction Program Specialist / Project Coordinator

Job Description Join Our Team as a Program Specialist! Overview Our client is seeking a highly organized, detail-oriented, and proactive Program Specialist to join the dynamic team in its Nederland, TXoffice. Our client is a residential construction company focusing on disaster recovery housing projects across the US. We offer competitive compensation, full benefits, including a 401(k) with company match, and the opportunity to thrive in a collaborative team environment. The ideal candidate will play a crucial role in supporting the daily tasks of our clients office. They must demonstrate strong organizational skills, keen attention to detail, and the ability to handle multiple tasks while maintaining accuracy. Additionally, the ideal candidate should have excellent communication and problem-solving abilities, with experience managing vendor relationships and ensuring compliance with internal controls. A proactive attitude, along with the ability to work collaboratively across departments, is crucial. The candidate should be dependable, ethical, and capable of leading processes and motivating others. They should be able to work independently, take the initiative, and handle a fast-paced environment while ensuring the timely and accurate completion of financial reporting and compliance tasks. Experience with residential permitting preferred. Essential Duties and Responsibilities: Communication & Call Management: Operate telephone system to answer, screen, and forward calls; provide information and take messages. Answer vendor inquiries and assist homeowners with move-out status and utilities. Mail & Document Management: Collect, sort, and distribute mail, messages, and courier deliveries. File and maintain both electronic and physical records. Prepare documents for contract signing and permit packets. Program Support & Reporting: Run reports from various software programs to track project and program data. Create job folders in the server and ensure files are properly saved and organized. Prepare and distribute site visit and office/field folders. Order & Inventory Management: Order appliances and hardware, tracking items in and out of the warehouse. Order insurance, ACES warranty, and other necessary documentation for projects. Coordinate with vendors for foundation letters, surveys, and elevation certificates. Client & Vendor Interaction: Contact homeowners regarding move-out status and utilities. Coordinate with subcontractors and suppliers, maintaining updated phone/contact lists. Take warranty calls and add them to Home Base. General Administrative Support: Assist in homeowner selection meetings. Help prepare lien waivers and other required documents. Print, bind, and distribute documents for internal and external customers. Distribute checks and occasionally run errands. Additional Support: Assist the administrative team in achieving goals and supporting other tasks or projects as needed. Job Specifications (Knowledge, Skill, and Ability Requirements): Basic Bookkeeping Understanding: Ability to handle basic accounting tasks and financial record-keeping. Effective Communication Skills: Strong verbal and written communication skills for interacting with vendors, homeowners, and team members. Strong Organizational & Time Management Skills: Ability to manage multiple tasks efficiently and meet deadlines. Problem-Solving Skills: Ability to identify issues and resolve them quickly and effectively. Dependability: Must be reliable, responsible, and fulfill obligations. Integrity: High level of honesty and ethical standards. Attention to Detail: Must be thorough and accurate when completing tasks. Cooperation: Must work well with others, displaying a cooperative attitude. Self-Control: Ability to remain composed in difficult situations, managing emotions professionally. Qualifications: High school diploma or equivalent required (Associate's or Bachelor's degree preferred). 1-3 years of experience in administrative support, office management, or a similar role. Basic understanding of bookkeeping and office management systems. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint). Ability to work independently and as part of a team. Preferred Skills: Experience in construction, real estate, or a similar industry. Familiarity with project management tools or document management software A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative or workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G. With respect to work performed in connection with Section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act. (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b). We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person Company Description Castlerock Resources, LLC handles the hiring, HR, and other project team activities for our client, James W. Turner Construction (JWTC). For additional information regarding our client, please review their website at www.jwtc.net. Company Description Castlerock Resources, LLC handles the hiring, HR, and other project team activities for our client, James W. Turner Construction (JWTC). For additional information regarding our client, please review their website at www.jwtc.net.