Administrative Assistant Finance

Position Summary: Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties. Reporting Relationship: Reports directly to the VP of Finance & Controller Essential Functions/Responsibilities: Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO’s mission and vision in daily operations Meets assigned target dates and objectives; helps ensure that departmental quality, service, and productivity standards are met Providing excellent customer service to both internal and external customers Prepares business correspondence, memorandums, forms, and various reports Courteously handles incoming telephone calls, mail, and sets up department meetings and lunches as directed by VP of Finance & Controller and VP of Information Technology Assist VP of Finance & Controller with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books for the Investment and Budget Committee meetings Circulate minutes for approval to Board and Committee members Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller Performs bank transfers, monitors and reports bank balances daily Serves as an Administrator for the banking platform and is responsible for ensuring that roles and responsibilities are up to date Works cooperatively with the bank personnel on any banking related issues Maintains check books in Excel for all companies daily Input and maintain the logging and collection of letters of credit for reinsurance. Sets up and maintains accounting files in electronic document retention software. Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary Prints all operating checks and obtains second signature approval, if needed Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely Processes and notifies the department of updates to Finance Department Accounting Manual Aids and assists with requests from independent auditors, as needed Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner Brings all filings to be mailed by certified mail to the post office Secondary Functions/Responsibilities: Serves as a backup for remote deposit Primary backup with the mailing of invoices Assists in the dividend payment process Assists Senior Accounting staff with special projects Other responsibilities and special projects as assigned Education, Experience and Skills Required: High school diploma Minimum two years general accounting and administrative experience Strong customer focus and team orientation Ability to appropriately handle confidential or sensitive company information Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization Ability to manage time, set priorities, and work independently Excellent organizational skills Proficiency in the use of Microsoft Office Programs, Teams and Sharepoint Desired: Insurance industry experience General knowledge of medical professional liability insurance products/coverages