Office Manager

Office Manager / AdministratorW&A Engineering is a multidisciplinary firm offering civil engineering, landscape architecture, surveying, and program management with offices across the Southeast. Known for our innovative design, efficient engineering, and professional service, W&A is the trusted partner of community leaders and developers driving sustainable growth throughout the United States. We are seeking a full-time, in office, Office Manager / Administrator. The successful candidate will be responsible for ensuring the smooth running of the office, managing administrative tasks, and providing support to the team. This position will play a key role in maintaining a positive work environment and ensuring that all employees have the resources they need to succeed.Roles and Responsibilities:Provide administrative support to all employees.Coordinate operations and office activities to promote efficiency and compliance with company policiesAssist in preparation of project proposals, project setups, bid documents, AR Client statements, CRM database maintenance, and vendor qualifications in all systemsAssist with vendor invoices, expense reports, credit card reports, and in-house billing expensesResponsible for mail, shipping, and receiving activitiesParticipate in weekly meetings/scribe for L10 meetingsWelcome and accommodate office visitors and direct them to the appropriate office or personnelAnswer and direct incoming phone calls to office and manage correspondence accordinglyCoordinate schedules, appointments, and meetings, including conference room bookingsAssist HR Department with various Human Resources tasks including scheduling interviews, reviews, and onboarding tasks.Assist the financial department by coordinating with the Accounting Manager and CFO.Manage travel arrangements for office employees as neededMaintain the office environment, including oversight of office tidiness and orderOrder, track, and maintain inventory of office supplies per monthly budgetCoordinate office staff activities to ensure maximum efficiencyHandle sensitive information in a confidential mannerPlan and coordinate office eventsManage seasonal office dcorOn a typical day, an Office Manager may:Coordinate with Project Managers on Proposal/Pursuit management and executionDistribute mail and memos to employees within the officeSupport daily operations, such as maintaining a clean work environment within the officeAssist employees with various requestsOrganize, track and order office suppliesFacilitate in-office meetings with clients or internal resourcesAssist in onboarding a new employeeValuable Skills for Success in this Role:Aligns with company values: Committed, Accountable, Resourceful, Expanding, and Socially ResponsibleExcellent verbal and written communication skills and interpersonal abilitiesExcellent customer service skillsExcellent organizational skills, including multitasking, time-management, and attention to detailFamiliarity with office management proceduresAbility to work individually and collaborate with othersPatient and accepting of changeCompetency in Microsoft Office Suite applications, including Teams, Excel, Outlook, and other similar software applicationsCareer Path Possibilities:Variety of roles available as you become familiar with our business8:00am - 5:00pm in office.