Administrative Coordinator

Administrative CoordinatorLocation: White Plains, NY - full-time onsiteCompensation: $60,000-$70,000About The CompanyFamily-owned company that has been around for 100+ years.The firm deals with multiple different business lines including acquisitions, management, leading and mortgage brokerage, etc.Great tenure throughout the company, and opportunity for advancement.Strong work/life balance and summer Fridays!Responsibilities Assist in the preparation of materials necessary for acquisition, financing and sale of Prepare Excel Develop proficiency with Argus for financial Develop proficiency with Costar for market Review and assist with AppFolio property management software interaction with Apartments.com and Zillow. Oversee com management of Facebook and Instagram content to ensure timely and accurate postings. Maintain organized unit and property photo libraries on the T-drive; upload photos to AppFolio of vacant apartments and notify property managers when pictures are ready for editing and posting. Oversee Property Shield platform to identify and remove fraudulent property Produce weekly TikTok video content for each managed Preferred but not required. Prepare and distribute weekly operational reports, including leads report, prospect tracking report, vacancy report, and arrears report. Compile and distribute monthly analytical reports, including CoStar market comps report, EV charger usage report, and rental rates report. Attend weekly telephone conference calls and produce accurate, organized meeting notes for distribution. Manage annual tax document collection for the broker and upload completed documents to his accounting portal in a timely manner. Provide shared coverage of the front reception desk during the receptionist’s lunch break every other day and as otherwise needed.Assist with mail coverage as needed to ensure uninterrupted daily Perform scanning, copying, and printing of documents as Manage outgoing FedEx shipments and coordinateDesired Qualifications 2+ years of administrative experience. Experience in property management is preferred. Experience managing social media platforms is a plus. Strong MS office experience.#INAPR2026