Junior Estimator

Reis Contracting specializes in luxury custom construction, renovation, and construction management. Our company has a strong history and has been in business since 1986. As our company has grown, our needs continue to evolve to keep pace with the ever-changing needs of our clients. One constant value that is woven throughout our history is our focus on teamwork- we believe communication and collaboration drive our efficiency and productivity.Our Junior Estimator plays a critical role in supporting the preconstruction and business development process by assisting in the preparation, coordination, and tracking of project estimates and proposals. This position often provides clients, subcontractors, and suppliers with their first exposure to Reis Contracting’s professionalism, attention to detail, and commitment to quality.The Junior Estimator’s work product contributes directly to Reis’ competitive positioning in the marketplace. Project proposals, cost analyses, and supporting documentation must reflect the highest standards of accuracy, organization, and professionalism, aligning with the company’s portfolio, values, and brand image. They will work closely with the Project Executive, Chief Estimator, Project Managers, and Marketing team to ensure proposals are complete, accurate, and submitted in accordance with company standards and deadlines.Key Responsibilities:Estimating & Preconstruction Support• Log all RFPs, bid documents, and related materials on the company server in accordance with established procedures• Review bid documents, drawings, and specifications to develop a thorough understanding of project scope and requirements• Prepare and organize bid folders and documentation for each project• Contact Architect/Designer to confirm Reis’ intent to bid and prepare RFIs for clarification of scope or documentation gaps• Develop and maintain drawing logs and document tracking systems• Prepare and transmit RFPs to subcontractors and vendors on approved bid lists• Conduct follow-up communication with subcontractors to confirm participation and bid deadlines• Coordinate site visits with Architect/Designer and subcontractors as required• Assist in preparation of in-house cost estimates and scope outlines for all trades• Assist in preparation of project schedule outlines to support General Conditions costing• Receive, review, and qualify subcontractor bids• Assist in reconciling subcontractor bids with internal cost estimates• Assist in reviewing subcontractor delivery commitments relative to project schedule• Prepare draft proposal documents and supporting materials• Participate in proposal review meetings with Chief Estimator and Project Executive• Revise proposal documents based on management review and direction• Coordinate proposal formatting and accuracy review with Marketing team• Assist in obtaining final approvals and sign-offs from designated leadership• Deliver final proposal documents to Architect/Designer and internal distribution lists• Follow up with recipients to confirm delivery and provide clarification as needed• Archive bid documents in accordance with company proceduresSubcontractor & Vendor Coordination• Develop and maintain subcontractor and vendor relationships• Assist in building and updating subcontractor bid lists• Maintain subcontractor contact information and performance tracking• Coordinate subcontractor outreach and communications• Track subcontractor participation and response ratesProject Hand-Off• Prepare project hand-off documentation and project startup materials• Participate in project hand-off meetings with Project Management and Field Teams• Assist in reviewing final estimate assumptions and scope clarifications• Ensure all relevant bid documentation is transferred to the Project TeamInternal Department Responsibilities• Maintain estimating project log and department workflow schedule• Maintain subcontractor database for each division• Maintain cost database and historical project cost information• Assist in development and organization of estimating standards and procedures• Assist with estimating department process improvements• Support internal training initiatives and documentationAdministrative & Reporting Responsibilities• Track proposal deadlines and deliverables• Maintain organized electronic and hard copy files• Support reporting on bid success rates and estimating metrics• Assist with market research and cost trend trackingSkills & Qualifications:• Strong organizational and time management skills• Excellent attention to detail and accuracy• Strong written and verbal communication skills• Ability to manage multiple priorities and deadlines• Strong analytical and problem-solving skills• Ability to work collaboratively across departments• Professional communication and client-facing demeanor• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)• Experience with estimating software preferred• Ability to read and interpret construction drawings and specifications preferred• Knowledge of construction methods and materials preferredEducation & Experience• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field preferred• 2–3 years of residential construction, estimating, or project coordination experience required• High-end residential construction experience preferred but not required• Professionalism and attention to detail• Initiative and willingness to learn• Strong communication and follow-up skills• Ability to work in fast-paced environment• Team-oriented mindset• Accountability and reliabilityGrowth OpportunityThis position provides a strong foundation for career growth within the Reis Preconstruction and Project Management teams. The Junior Estimator will gain exposure to high-end residential construction, client interactions, cost analysis, and project planning, with opportunities for advancement into Estimator, Senior Estimator, or Project Management roles.