Human Resources Associate
About UsTheMathCompany or MathCo is a global Enterprise AI and Analytics company trusted for data-driven decision-making by leading Fortune 500 and Global 2000 enterprises. Founded in 2016, MathCo builds custom AI and advanced analytics solutions focused on enterprise problem-solving through its innovative hybrid model. NucliOS, MathCo's proprietary platform with pre-built workflows and reusable plug-and-play modules, enables the vision of connected intelligence at a lower TCO.For our employees, we foster an open, transparent, and collaborative culture with no barriers, making MathCo a great place to work. We provide exciting growth opportunities, value capabilities, and attitude over experience, enabling the Mathemagicians to 'Leave a Mark'.Job OverviewWe're looking for a proactive, detail-oriented, and people-focused HR & Office Associate to join our Chicago office. This full-time role blends key responsibilities in human resources and office management and is ideal for someone who enjoys supporting the employee experience while helping an office run smoothly.You'll work in the office four days per week, with the flexibility to work from home one day.Key ResponsibilitiesHuman Resources SupportAssist with employee engagement initiatives and help foster a positive, inclusive workplace cultureRespond to general HR inquiries and provide first-level support to employeesSupport HR reconciliations, including documentation related to taxes, benefits, and record keepingManage HR-related documentation and mail, including confidential and time-sensitive materialsHelp coordinate the onboarding process for new hires, including welcome materials, workspace readiness, and device setupServe as the primary point of contact with the Marketing team for all HR-related requests and coordinationResponsible for preparing and delivering weekly, monthly, and ad hoc HR reports to support internal tracking and decision makingAdminister and maintain the HRMS system, ensuring accurate employee data, updates, and system functionalityMaintain and update HR-related databases, ensuring records are accurateOffice & Administrative SupportOversee daily office operations, ensuring the workplace is organized, well-stocked, and running efficientlyCoordinate device procurement for new hires and replacement needs, in partnership with ITBook and coordinate employee travel, including transportation and accommodationsOrder office supplies, liaise with vendors, and assist with space planning or events as neededHandle mail, shipping, and general administrative tasks, such as scanning, filing, and printingWhat We're Looking For1–3 years of experience in HR support, office administration, or a similar roleExcellent communication and interpersonal skills — professional, friendly, and reliableHighly organized and detail-oriented, with the ability to manage multiple prioritiesDiscreet and respectful when working with confidential or sensitive informationComfortable with Microsoft Office and familiar with basic HR systems/toolsExperience with travel coordination or equipment logistics is a plusBeing a MathemagicianEmbody MathCo's culture of ownership, excellence, and impact.Actively contribute to company growth initiatives, fostering a collaborative and innovative environment.Support diversity and inclusion, valuing different perspectives and ideas.Recognitions & AwardsLeader in Top Generative AI Service Providers – PeMa Quadrant 2023 (AIMResearch)Recognized among Inspiring Workplaces in North America, 2023Accredited for Inclusive Practices by Great Place to Work Institute, IndiaBest WorkplacesTM for Diversity, Equity, Inclusion & Belonging 2023 – Great Place To Work IndiaFor more information, please visit our website. https://