Accountant

Salary : $75,000.00 - $85,000.00 AnnuallyLocation : Access Services, El Monte, CAJob Type: Full-TimeRemote Employment: Flexible/HybridJob Number: 2026-05Department: FinanceOpening Date: 05/18/2026Closing Date: 5/29/2026 5:00 PM PacificFLSA: Non-ExemptDescriptionSalary Placement: The salary range provided above represents a good-faith estimate of the salary the Agency expects to pay for this classification. The Agency reserves the right to set salary placement outside of the listed range based on factors including, but not limited to, qualifications and experience, position complexity, internal equity, and organizational need. Employment Type: At-Will/Non-Union Represented.Schedule: Flexible (9/80; after the training period is satisfactorily completed). A flexible schedule is dependent on satisfactory job performance, conduct, and attendance and/or may be withdrawn at any time to meet agency needs.*This position requires 2 days in-person at Access Services HQ in El Monte and allows for three days of remote work per week. Hybrid schedule is dependent on satisfactory job performance, conduct, and attendance and/or may be withdrawn at any time to meet agency needs.SUMMARYPerform accounting functions involving the application of accounting standards, principles, and practices. Monitor vendor's database, purchase orders, service maintenance agreements; prepare quarterly sales tax reporting; verify and analyze contract terms/limits, update contract files, review vendor invoices, process P-card transactions, handle vendor inquiries and monitor all transportation providers' contract using spreadsheets and other databases. Process ADP payroll on a bi-weekly basis and other payroll related duties as assigned. Prepare and update the drawdown schedules of eligible expenses and grants for reimbursement. Duties also include account coding; establishing and reconciling amounts for posting to the general ledger; matching invoices received against purchase orders/requisitions; reviewing processed checks; maintaining vendor files; processing daily remote deposits; and assisting in various accounting related projects as needed.SUPERVISORY RESPONSIBILITIESNone exercised.ABOUT USTo learn more about Access Services and its responsibilities in the greater Los Angeles region, please visit our website, and Access Services is committed to delivering outstanding quality service to every rider, a commitment that is echoed in our mission and vision statements. Examples of DutiesDuties may include, but are not limited to, the following:• Position will perform various accounting functions involving monthly and year-end closing.• Process vendor's invoices and payments (checks, ACH and P-cards) • Responsible for monthly review of revenue and expense account analysis schedules and the preparation of balance sheet account schedules. • Monitor the processing of various receivables to ensure accuracy and timely collection. Prepare and update the schedules for funding and other grants. • Perform monthly bank and cash receipts reconciliation and posting of daily cash transactions in the accounting system. • Process bi-weekly payroll through ADP and other payroll duties as assigned.• Provide weekly cash requirements to Controller for cash planning.• Close monitoring of actual and budgeted expenses by cost centers, funds, activities and tasks. Prepare spreadsheets and supporting documents for the annual audit. • In coordination with the Controller and Accountants, prepare and update, as the need arises, the Accounting Manual. • Assist with various projects (i.e. budget comparison, account reconciliation and other special assignments). • Duties may include recording of fixed assets transactions and monthly depreciation; reviewing annual business property tax statements; preparing journal entries for monthly financial transactions; allocating expenses; updating various schedules for regulatory report compliance; preparing 1099 forms; and assisting other AP staff as needed.• Assist in the preparation of NTD schedules.• Other duties as assigned.Typical QualificationsA combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. Reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions may be made. A typical combination includes:EducationBachelor's Degree (BA, BS) from an accredited college or university with major course work in Accounting, Finance or Business Administration.ExperienceMinimum of three years' recent experience in preparing financial statements, payroll processing experience through ADP and other related general accounting functions.Equivalency ProvisionA combination of business experience and education may be considered.Licenses/RegistrationsNot applicable.CertificatesNot applicable.KNOWLEDGE, SKILLS & ABILITIESKnowledge of:Microsoft Office applications (Microsoft Word, Excel and PowerPoint) and ERP accounting software.Accounting principles and practices and ability to apply knowledge where procedures may not be well defined and where sound methods for future processing are required. Audited financial statements and non-profit/public sector accounting preferred. Payroll processing procedures, including wage calculations, deductions, tax withholdings, and compliance with applicable federal and state regulations.Skill in:Communicate skills and work well with all levels of management. Exhibit detail-orientation and excellent organizational skills. Work as a team and/or work independently with minimal supervision.Using payroll and accounting systems (e.g., ADP) to process and maintain accurate payroll records.Ability to: Analyze general ledger accounts and prepare various monthly schedules. Prepare bank reconciliation statements and balance sheet account reconciliations; investigate discrepancies and resolve them in a timely manner and prepare correcting or reclassification entries as needed. Read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Apply concepts such as fractions, percentages, ratios and proportions to practical situations. Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram or schedule form.Accurately process payroll in compliance with applicable federal and state regulations.WORKING CONDITIONSThe physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Physical DemandsThe position requires constant sitting and occasional walking and standing. The employee is expected to talk and hear, with staff, vendors, and the public in person and by telephone. The employee uses hands and fingers to operate a computer and telephone keyboard, handle or touch office equipment; and reach with hands and arms. The employee bends, stoops, or squats to access, place and retrieve files, supplies and records, and reaches, lifts, and move records and documents weighing up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments.Mental DemandsEmployees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with staff, customers, vendors, contractors, and the public.Supplemental InformationThe Selection ProcessThis recruitment is open continuously to meet the needs of the Agency as vacancies occur and may close at any time. Applicants who best meet job-related qualifications will be invited to participate in the examination process. Applicants will receive an e-mail notification of their current status in the selection process. The selection examination may consist of any combination of written, performance, and/or oral appraisal exams. Examination parts will be weighed according to their relevancy to the job performance criteria. This recruitment may establish an eligibility list to fill future positions in similar classifications within the organization. Pre-employmentAs a federal grantee, Access Services maintains a drug-free working environment as prescribed by the 1988 Drug-Free Workplace Act. All potential employees are required to obtain satisfactory results from an administrative screening, successfully pass a post-offer pre-employment medical exam, and obtain a verified negative pre-employment drug test administered by Access Services and its service agents.Emergency/Disaster Response - Service WorkersAll Access Services employees are designated Emergency/Disaster Response - Service Workers through state law (California Government Code Section 3100-3109). Employment with Access Services requires the acknowledgment to this effect. Employees are required to complete all related training as assigned and to return to work as ordered in the event of an emergency.Immigration and Reform Control ActIn compliance with the Immigration and Reform Control Act of 1986, Access Services will only hire individuals who are legally authorized to work in the United States. Access Services does not provide sponsorship.E-VerifyAccess Services is an E-Verify employer. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States. Access Services does not sponsor H-1B or related work visas.An Equal Opportunity EmployerAccess Services is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Access Services will provide reasonable accommodations to qualified individuals with disabilities.Below is a summary of the comprehensive benefits program offered by Access Services, which includes:Medical Access offers coverage between two medical providers, Kaiser and Anthem. All regular full-time employees and eligible dependents may participate in Access' comprehensive health coverage. Access offers plans through a health maintenance organization (HMO) and a preferred provider organization (PPO). Access contributes 90% of medical insurance premiums for employees and eligible dependents enrolled in a health maintenance organization (HMO). Access contributes 80% of medical insurance premiums for employees and eligible dependents enrolled in a preferred provider organization (PPO).The 10% or 20% employee contribution is made via payroll deduction. Eligibility begins the first of the month after 30 days of employment for all new full-time employees. Upon separation of employment, plans in effect may be continued under COBRA regulations, as required by law. Access reserves the right to change, modify, or delete the healthcare coverage. Dental All regular full-time employees and their eligible dependents may participate in Access' dental maintenance organization (DHMO) plan or preferred provider organization (DPPO) dental plan through MetLife. Coverage begins the first of the month after 30 days of employment for all new full-time employees. Access contributes 90% of dental insurance premiums for employees and eligible dependents enrolled in a dental maintenance organization (DHMO). Access contributes 80% of dental insurance premiums for employees and eligible dependents enrolled in a dental preferred provider organization (DPPO). The 10% or 20% employee contribution is made via payroll deduction. Upon separation of employment, plans in effect may be continued under COBRA regulations, as required by law. Access reserves the right to change, modify, or delete the dental coverage. Vision All regular full-time employees and eligible dependents may participate in Access' preferred provider organization (PPO) vision plan through VSP. Coverage begins the first of the month after 30 days of employment for all new full-time employees. Access contributes 80% of vision insurance premiums for employees and eligible dependents enrolled in a preferred provider organization (PPO). The employee contribution of 20% is made via payroll deduction. Upon separation of employment, plans in effect may be continued under COBRA regulations, as required by law. Access reserves the right to change, modify, or delete the vision coverage. Chiropractic Care CoverageAll regular full-time employees and eligible dependents enrolled in Access health plans may have access to Chiropractic/Manipulation Therapy. Coverage begins the first of the month after 30 days of employment for all new full-time employees. Coverage is limited to 20 visits per year. Applies to In-Network. The limit is combined across professional visits and outpatient facilities. Access reserves the right to change, modify, or delete the chiropractic coverage. Long-Term Disability All regular full-time employees are eligible to participate in Access' long-term disability plan beginning the first day of the month after 30 days of employment. This plan pays an amount equal to 66 2/3% of the employee's monthly earnings, subject to a maximum amount per month, to the age of 65 after an approved waiting period (usually 90 days of disability). All premiums for this benefit are paid for by Access.Life InsuranceAll regular full-time employees are eligible for group term life insurance coverage beginning the first day of the month after 30 days of employment. Access will pay the total premium cost up to a maximum benefit amount up to one time the employee's annual salary.Flexible Spending Account Plans All regular full-time employees can participate in the FSA, Flexible Spending Account plan. This plan allows employees to set aside pre-tax income to cover eligible medical and dependent care expenses.RetirementCalPERS (California Public Employees Retirement System)Miscellaneous:100% employer-paid, 2% @ 60; and PEPRA Miscellaneous (entered CalPERS system after 1/1/13): 7.75% employee paid as of 7/1/2023, 2%@ 62. Employees are vested after five years of service.Access also offers two defined-contribution plans through MissionSquare (formerly ICMA-RC), a 403(b) and 457. Defined-contribution retirement plans allow employees to invest pre-tax dollars in the capital markets where they can grow tax-deferred until retirement. Participation is both voluntary and self-directed. Employees may voluntarily contribute via payroll deduction, up to the maximum amount allowable as defined annually by the Internal Revenue Service code. Employees are 100% vested in this plan. No employer contributions are recognized in these plans.Paid Time Off (PTO)All regular full-time employees accrue PTO from the first day of employment. Access provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows:0-4 years of service, 22 days. 5-7 years of service, 27 days. 9+ years of service, 32 days.Additional Benefits: Additional Optional Benefits:Group Term Life and AD&D, LTD, and LTC insurance at no cost to employees. Holidays (12 - fixed paid holidays) Pre-Tax Deferred Compensation 403 b and 457 Plan Tuition Assistance Program Employee Assistance Program Employment Qualifies for Loan Forgiveness (PSLF) Flexible/Hybrid Schedule (Dependent on position and department needs)01 PLEASE READ: The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. Please list records of unemployment within the last ten years.A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected. YesNo02 Copies of your degree(s), certificate(s), and resume are required for consideration. Have you attached the copies to your employment application?(If not, please attach before submitting your application.) YesNo03 Please select your highest level of education. Master's DegreeBachelor's DegreeAssociate DegreeSome College/Vocational (60 Quarter Units or less).High School /GED Equivalent04 Do you have at least three (3) years of recent professional experience performing general accounting functions, including preparing financial statements and account reconciliations? YesNo05 Do you have experience processing payroll using ADP or a comparable payroll system? YesNo06 Do you have at least three years of experience processing bi-weekly or semi-monthly payroll, including responsibilities such as calculating wages, reviewing deductions, and ensuring compliance with payroll regulations? YesNo07 Please describe your experience with processing financial transactions. 08 Describe a time when you identified an error or discrepancy in payroll, financial records, or an account reconciliation. What steps did you take to investigate and resolve the issue, and what was the outcome? 09 NOTE: NOTIFICATION PREFERENCEThis recruitment will notify applicants of status and alerts by email. Please ensure your notification preference is set to emails. Yes, my notification preference is set to email.10 I acknowledge that the information provided in this job application and supplemental questions, as well as all education and work history contained within this application, are complete and accurate and will be verified using all submitted application materials. I acknowledge that the information provided in this job application and supplemental questions is true and complete.Required Question