Office Administrative Assistant

Position SummaryAMS Renewable Energy is seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this role, you will be handling some of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach, excellent communication skills, and attention to detail will help create a welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant workplace culture. If you thrive in fast-paced environments and enjoy multitasking, we want to hear from you!DutiesManage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquetteOperate multi-line phone systems to handle inquiries, transfer calls, and provide exceptional customer supportMaintain organized filing systemsPerform data entry tasks with accuracy, including invoicing, record keepingSchedule appointments and coordinate meetings for staff using efficient time management practices when necessaryAssist with office management duties such as supply ordering, inventory tracking, ordering lunch, maintaining a clean workspaceHandling all incoming and outgoing mail, proper distribution/ deliveriesRunning office errands such as Post Office/Fedex etc.Scan and file any necessary documentsAssisting with internal communications and announcementsSetting up meeting rooms (in-person or virtual)Supporting managers or executives with admin tasks/data Entry assistanceAny other office tasks that may ariseRequirementsProven office experience in clerical support roles such as filing, proofreading, data entryProficiency in Microsoft Office Suite (Word, Excel, Outlook)Excellent phone etiquette and customer service skillsStrong typing skills with high accuracy; ability to perform data entry efficientlyKnowledge of administrative proceduresOpen mind and room to grow your skillsWhat success looks like:Providing assistance with daily administrative tasks. Your work makes it easier for others to do theirs. Managers can focus on decisions, and teams can focus on projects because you’ve handled the administrative duties. Room to grow!Benefits:401(k)Health insurancePaid time offRetirement planWork Location: White Plains, NY