Accounting Specialist

Accounting PositionResponsible for the performance of a variety of duties relating to financial and business services. Primary responsibilities include the processing of accounts payable, and cross functional support of accounts receivable, payroll with oversight, general accounting, and reporting. Jobs will not be limited to primary responsibility. Adheres to the HTGSS policies and procedures Learns, demonstrates and upholds HTGSS Core Values Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and procedures Treats all HTGSS team members with respect and professional courtesy Always strives to maintain a positive work environment Manages the department budget efficiently as per approved annual budget Performs additional assignments / duties as assigned Adhere to all safety policies and procedures Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment Meets company safety goals Review all invoices for appropriate documentation and approvals prior to processing payment Process paper check payments, and follow the approval process Maintain all accounts payable reports, spreadsheets and corporate accounts payable files Assists in monthly closings Review monthly account payable by each vendor. Communicate with teams for account payable processing. Apply for accrual entry, if required. Prepares analysis of accounts, as required Conduct daily bank reconciliation IRS reporting and compliance, such as 1099 & 1042 Tax and property filing (monthly use tax, yearly property tax). Review of payroll documents and report to manager Reconcile accounts and statements Manage corporate credit card and transaction monitoring Create reports and analysis, as needed or required Identifying and correcting any errors that occur due to data entry Reports to Finance and Accounting Manager 401(k) Health Insurance Life Insurance Supplemental Insurance Dental Insurance Vision Insurance Paid time off Confidentiality: Adheres to the upmost confidentiality; particularly about handling employment/personal information. Works with the team to ensure that all information from within the department is kept private. Multitasking: Must possess the ability to change from one task to another in quick manner based on company needs Communication: Works to ensure respectful, timely, accurate, and appropriate communication across all levels of the organization. Initiative: Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions. Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models' adaptability. Use collaboration and influence skills to achieve successful outcomes. Leads by Example: Sets a good example for peers to follow. Integrity: Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments Customer Service Orientation: Focuses efforts on discovering and meeting the customer's needs. Develops trust in all relationships internally and externally. Organizational and Self Discipline: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability. Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step-by-step way. Systematically organizes parts of problems. Make systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures. Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accept changes in organization or job requirements. Works Safely: Strives for an accident-free workplace. Keeps safety at the "heart" of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others. Teamwork: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort Mutual Respect and Support: Works cooperatively with others. Welcome and take advantage of opposing ideas and opinions that are always respectful to others. Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise effectively uses available technology (automation, software, etc.) The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Stand / Walk: Frequent (34 - 66%) Forceful Grip: Rare (0-5%) Sit: Frequent (34 66%) Fine Manipulation: Constant (67-100%) Computer work Bend/Stoop/Squat: Rare (0-5%) Lift: Occasional (1 60 reps) 25 lb. max Forward Reach: Rare (0-5%) Carry: Occasional (1 60 reps) 25 lb. max Overhead Reach: Rare (0-5%) Push / Pull: Occasional (1 60 reps) 25 lb. max The employee generally works in an indoor office environment. Bachelor's degree in finance, accounting or related field, or equivalent work experience 0-4 years' experience in an accounting role Experience in at least one of the following areas preferred, but not required: billing, invoicing, accounts receivable, accounts payable, or cash application Experience using various customer and vender invoicing platforms and client billing portals, preferred but not required Requires proficiency in basic and advanced math for balancing accounts, preparing reports, and verifying data accuracy Must be proficient with MS Office programs (Word, Excel, PowerPoint, Outlook, Teams) Experience with SAP is preferred