Field Payroll Administrative Assistant

Field Payroll Administrative Assistant The Field Payroll Administrative Assistant is responsible for providing administrative and payroll support to the field operations and assigned departments. This position supports all levels of staff by coordinating field timekeeping, assisting with payroll documentation, and serving as a key point of contact between field crews, supervisors, and payroll personnel.What You'll Do: Serve as a liaison between field staff (foremen, superintendents), payroll, project management, and accounting regarding timekeeping and payroll-related matters.Collect, review, and process field timecards for accuracy, completeness, and compliance with company policies, union agreements, and applicable labor regulations.Assist with payroll preparation by verifying hours worked, job codes, overtime, classifications, and per diem or travel allowances as applicable.Support certified payroll and prevailing wage reporting, when required, ensuring timely and accurate submission of documentation.Respond promptly and professionally to payroll and timekeeping inquiries from field employees and management.Maintain accurate payroll and timekeeping records, including filing and data entry into payroll or project management systems.Track and report labor hours by job and cost code to support job cost tracking and project reporting.Coordinate corrections, adjustments, and follow-ups related to payroll discrepancies.Maintain confidentiality of payroll and employee information at all times.Provide general administrative support related to field operations as assigned.Administrative Support (Field-Focused)Prepare and distribute payroll-related communications, forms, and reports.Maintain organized electronic and paper files related to payroll, job sites, and labor documentation.Assist with onboarding documentation related to field payroll requirements, as directed.Support department operations through data entry, document control, and record retention.The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.What You Bring To Us: Associate degree in Business Administration or related disciplineMinimum two years' experience in office administrative workCan be a combination of education, training, and relevant experienceWhat You'll Need To Be Successful: Computer, filing, and 10-key skills required; attention to detail is necessary; strong analytical skills favoredProficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferredPrioritize and manage multiple tasks, changing priorities as necessaryWork under pressure and adapt to changing requirements with a positive attitudeOral and written communication skills as required for the positionSelf-motivated, proactive and an effective team playerInteract effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and othersTravel: 0%Working Conditions: General work environment sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.Noise level is typically low to medium.Occasional lifting of up to 30 lbs.We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.You Matter Our Benefits ESOP Employee Stock Ownership401kAnnual bonus program based upon performance, profitability, and achievement17 PTO days per year plus 10 paid holidaysMedical, Dental, Vision InsuranceTerm Life, AD&D Insurance, and Voluntary Life InsuranceDisability Income Protection InsurancePre-tax Flexible Spending Plans (Health and Dependent Care)Charitable Giving Match with our Rosendin FoundationOur success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our businessand your career.Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.