Executive Assistant/Receptionist

DescriptionPease Bell, a fast-growing, mid-sized public accounting firm with over 170 professionals and a national client base, is seeking an Executive Assistant/Receptionist to join our Akron team. With offices in Cleveland, Fairlawn, Florida, and Lakewood, NJ, we are proud to support businesses across a wide range of industries while maintaining a strong, people-first culture.The Executive Assistant/Receptionist serves as the first point of contact for the firm’s Akron office while providing high-level administrative and operational support to a Tax Partner. This dual role position requires excellent organizational skills, professional communication, and the ability to manage multiple priorities in a fast-paced public accounting environment. The ideal candidate combines the polish of a front-desk ambassador with the discretion and technical aptitude required to support a Partner’s client-facing tax practice.RequirementsExecutive Assistant: Act as an extension of the Partner by helping manage communications, priorities, deadlines, and follow-up items on a daily basis. Monitor and respond to emails, phone calls, and messages on behalf of the Partner to ensure timely communication and exceptional client service. Proactively track outstanding items and follow up with internal team members and leadership to obtain information, updates, and deliverables. Help manage the Partner’s schedule, deadlines, billings, time entry, and client commitments to ensure priorities stay on track. Manage and prioritize dynamic and evolving responsibilities while anticipating needs before they arise. Serve as a primary liaison between the Partner, clients, firm leadership, and staff. Prepare, proofread, and distribute engagement letters, proposals, reports, and client correspondence. Coordinate meetings, calendars, travel arrangements, and other administrative logistics. Handle sensitive client and financial information with professionalism and discretion. Exercise strong judgment and independent decision-making in managing priorities and day-to-day responsibilities. Assist with special projects and additional assignments in support of the Partner and broader team.Office Receptionist Greet clients and visitors warmly and direct them appropriately upon arrival. Answer and route incoming phone call in a professional manner; take accurate messages. Manage incoming and outgoing mail, packages, and correspondence. Coordinate with marketing to order firm-sponsored meals and refreshments for meetings and events. Prepare and maintain meeting and conference rooms before and after each use. Ensure the reception area and all general areas are kept tidy, organized, and stocked with necessary materials. Provide general administrative support to colleagues across departments as needed. Assist with copying, scanning, document management, and other operational support tasks.Qualifications And Skills 3+ years of experience as an executive assistant, administrative assistant, office coordinator, or similar role, preferably within a professional services environment. Strong ability to work with and support senior-level executives in a fast-paced, high-demand setting. Confident communicator who is comfortable interacting with clients, partners, and staff at all levels of the organization. Naturally proactive, persistent, and resourceful when gathering information or driving tasks to completion. Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously. Ability to remain composed and professional while handling shifting priorities and occasional difficult situations. Strong sense of accountability and ownership with excellent follow-through. High emotional intelligence and interpersonal skills; able to build trust and strong working relationships. Positive, polished, service-oriented personality with a collaborative and adaptable approach. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort learning new technology and workflow systems. Demonstrated ability to handle confidential information with discretion and professionalism.Why Pease Bell People-first culture with a strong emphasis on work-life balance Consistently recognized as a top workplace, with a supportive and collaborative environment Opportunities for growth, leadership, and long-term career development Comprehensive benefits including health, dental, and retirement plans Direct access to firm leadership and meaningful involvement in day-to-day operationsHow To ApplyPease Bell has been named a NorthCoast 99 Top Workplace 16 years in a row, and it shows in the day-to-day. We offer hybrid flexibility, reasonable hours, generous PTO, and an environment where you have direct access to firm leadership. We're a place where people build real careers, not just jobs. Apply online or email Marne Friedman at mfriedman@peasebell.com for more information.Direct Applicants Only