Accounts Payable Specialist

Accounts Payable & Accounts Receivable SpecialistLocation: Medford, MA (Onsite – 5 days/week)Department: Accounting / FinanceReports To: Accounting ManagerCompensation: $33.66-$34.50/hr.About Fire Equipment Inc. (FEI)Fire Equipment Inc. (FEI) is a trusted leader in fire protection services across New England. With over 90 years of experience, FEI provides complete fire safety solutions—from design and installation to inspection, testing, and maintenance. Our team takes pride in delivering high-quality workmanship, operational excellence, and exceptional service to both our customers and employees.Position SummaryThe Accounts Payable & Accounts Receivable Specialist plays a key role in supporting day-to-day financial operations by managing both AP and AR functions. This position is responsible for ensuring accurate processing of invoices, timely application of payments, and maintaining clean and reconciled accounts.This is a hands-on, high-volume role requiring strong attention to detail, organization, and the ability to manage multiple priorities. The ideal candidate is comfortable working in a fast-paced environment and has experience with payment processing methods such as ACH and lockbox transactions.Key ResponsibilitiesAccounts Payable (AP)Process vendor invoices and route for approval in accordance with company policiesReconcile vendor accounts and resolve discrepancies or payment issuesPrepare and process weekly vendor payments (check, ACH, or other methods)Maintain vendor relationships by responding to payment inquiriesEnsure accurate and timely posting of AP transactions to the general ledgerAccounts Receivable (AR)Apply incoming payments (lockbox, checks, ACH, cash deposits) to customer accountsReconcile AR accounts and ensure accurate posting of paymentsAssist in managing customer accounts and resolving payment discrepanciesSupport cash application processes and monitor lockbox activityDaily Processing & OperationsManage high-volume transaction processing (20–50 accounts daily)Maintain accuracy and efficiency across both AP and AR functionsEnsure proper documentation and recordkeeping for all transactionsSupport month-end close activities related to AP/ARAdditional ResponsibilitiesPerform other duties and administrative tasks as assigned to support accounting operationsQualifications3–5 years of experience in Accounts Payable, Accounts Receivable, or a combined roleExperience with lockbox processing, ACH transactions, and cash applicationsStrong reconciliation and problem-solving skillsHigh attention to detail and accuracyAbility to manage multiple priorities in a fast-paced environmentProficiency in Microsoft Office (Excel strongly preferred)Experience with accounting or ERP systemsPreferred SkillsExperience with automated accounting systems and payment platformsAbility to work efficiently in a high-volume processing environmentStrong communication skills for vendor and customer interactionCompensation & BenefitsCompetitive hourly pay based on experienceComprehensive benefits package (medical, dental, vision)401(k) with company contributionPaid time off, holidays, and sick timeWhy Join FEI?At Fire Equipment Inc., you’ll be part of a team that values accuracy, accountability, and operational efficiency. This role offers the opportunity to contribute directly to the financial health of the organization while working in a structured, team-oriented environment.Work Location: On-site / In PersonFire Equipment Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. EOE disability/veteran.