Accounting & Project Coordination Associate

Location: On-site in Boardman (Youngstown area), Ohio.Hiring target: Mid-MayPosition Overview:We are seeking a detail-oriented and dependable Accounting & Project Coordination Associate to support both financial operations and internal project workflows. This role is ideal for someone who enjoys working with numbers, thrives in an organized environment, and can manage multiple responsibilities with accuracy and efficiency.In this position, you will play a key role in managing invoicing, accounts receivable/payable, and financial reporting, while also supporting project setup and coordination within our project management system. You will work closely with leadership and internal team members to ensure financial accuracy and operational alignment across projects.Key Responsibilities:Accounting & Financial OperationsPrepare and issue client invoices based on project scopes and agreements (as scheduled: weekly, monthly, and as needed)Set up and manage recurring billing for ongoing client engagementsEnter and process billing for completed project workEstablish and maintain client records in QuickBooks OnlineMonitor accounts receivable and follow up on outstanding balancesProcess accounts payable, including vendor invoices and expense trackingReconcile bank and credit card statementsMaintain accurate and up-to-date financial recordsAssist with monthly close processes and financial reportingSupport coordination with external accounting and payroll partnersContribute to improving billing processes and financial workflowsProject Coordination & OperationsSet up new client projects and job records based on contracts and scopes of workCreate and assign tasks, timelines, and project structures aligned with deliverablesEnsure project details (budgets, timelines, billing milestones) are accurate and up to dateCollaborate with internal team members to maintain organized and efficient workflowsTrack task progress and update project statuses to support timely billingAssist in improving project setup processes and operational workflowsQualifications:2+ years of experience in accounting, bookkeeping, or AR/AP rolesProficiency in QuickBooks Online (required)Experience with project management software (preferred)Strong organizational skills and attention to detailAbility to work independently and manage multiple prioritiesProficiency in Microsoft Excel and/or Google Sheets (preferred)Experience in a service-based business or agency environment is a plusKey Attributes:Highly reliable, proactive, and accountableStrong communication skills with the ability to follow up professionallyOrganized and process-driven with strong attention to detailCollaborative team player who can also work independentlyAnalytical mindset with problem-solving capabilitiesMotivated to make a differenceCompensation & Benefits:Hourly rate commensurate with experiencePart-time position (benefits not included)Potential opportunity to transition into a full-time role with benefits (e.g., healthcare and 401(k)), based on business needs and performanceWhy Join Us:Flexible part-time scheduleSupportive, team-oriented work environmentEstablished company with 25+ years of industry experienceStrong, long-term client and vendor relationshipsOpportunity to work in a hybrid role combining finance and operationsExposure to a diverse client base, including national and international organizationsOpportunity for professional growth and advancementWe are looking for someone who takes pride in accuracy, values organization, and enjoys contributing to both financial and operational success. If you would like to be considered, please send your cover letter with an overview of your experience and resume to info@palocreative.com