Legal Practice Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.We invite you to explore the position below and to submit your application to join our team!The Legal Practice Assistant provides administrative support for attorneys and other timekeepers in the Consumer Financial Services Practice Group by performing a wide variety of administrative tasks and delivering a high level of customer service. The Legal Practice Assistant will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.Essential Duties And ResponsibilitiesPerform specialized administrative tasks with strong technical skills and firm procedure knowledge.Understand department goals to anticipate and address team needs.Enter timekeeper's time and costs in the billing system.Coordinate large volume client billing, following specific instructions and revisions.Support new clients and business development by managing new matters and conflict checks.Process expense reimbursements and invoices promptly.Serve as a knowledge resource on practice group requirements and firm policies; share knowledge to improve processes.Handle client billing tasks, including invoice distribution and review.Coordinate workflow support with administrative departments.Prepare routine correspondence, manage mail, conduct research, and maintain files.Handle complex legal document edits.Manage calendars, prioritize meetings, and resolve conflicts.Arrange travel and submit related expense reports.Collaborate with internal and external resources to complete tasks.Manage electronic information using the firm's database and records systems.Provide overflow support to the administrative legal team.Foster a customer service-oriented, collaborative, and committed team environment.Maintain attorney bar membership and CLE records.Prepare and file legal documents in Federal and State courts.Prepare legal documents, correspondence, and binders.Provide administrative support for litigation, including discovery and trial prep.Manage tasks like reviewing information, submissions, and coordinating material distribution.Respond to client inquiries promptly.Maintain confidentiality of all client and attorney information.Required Knowledge, Skills, And AbilitiesStrong knowledge of Federal and State litigation.High level of attention to detail and a strong commitment to accuracy in a deadline-driven environment.Excellent written and verbal communication skills, with the ability to interact effectively with all levels of firm personnel, clients, and vendors.Excellent grammar, punctuation, and proofreading abilities.Proven ability to manage multiple projects in a deadline-driven environment while working across teams.Ability to adapt to changing assignments and priorities.Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse individuals at various levels within the firm, as well as with clients and vendors.Ability to deliver professional, high-quality client service to both internal and external clients.Ability to take initiative, set priorities, and drive projects through to completion.Ability to work effectively and independently in both hybrid and in-office settings.Ability to work effectively both independently and collaboratively to support consistent and efficient workflow processes.Required EducationBachelor’s degree or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.Required QualificationsMinimum five (5) years of related experience, including billing and e-Billing, preferably within a law firm or similar professional services environment.Experience working in Litigation.Proficient in Microsoft Office applications.The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.This position description does not constitute a written or implied contract of employment.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.Equal Employment OpportunityTroutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.Hiring Salary Range$70,000.00 - $110,000.00