Project Assistant

Project Assistant Cudahy, Wisconsin Job ID 36309BR United States Apply Now Save Job General Responsibilities Deliver exceptional project delivery support by keeping teams organized, informed, and on track. This role plays a vital part in driving successful outcomes through document control, project tracking, financial coordination, and quality assurance - ensuring every detail supports a seamless client experience. You'll collaborate closely with project managers, financial teams, and clients to monitor schedules, budgets, contracts, and deliverables; support proposals, reports, invoicing, and WIP; and keep systems like TerraNet, CRM, and Compass up to date. With a strong focus on accuracy, communication, and continuous improvement, you help turn complex programs into well-coordinated, high-quality results. Essential Roles and Responsibilities Provide project delivery support including document control, project tracking, quality assurance, and administrative coordination to ensure a strong client experience. Support project and program managers with resource planning, scheduling, and coordination. Partner with financial analysts and accountants to track project timelines, budgets, contracts, proposals, and deliverables in applicable systems (e.g., TerraNet, CRM). Assist with drafting project reports, proposals, fee estimates, and change orders. Support Work in Progress (WIP), invoicing, and Accounts Receivable (AR) activities. Respond to Operations questions regarding client programs and internal systems. Document Control Manage and maintain project documentation in accordance with established quality standards and processes. Provide administrative and tracking support for Operations, National Accounts, or Sector programs. Maintain accurate project data including schedules, budgets, deliverables, and contract status. Project Delivery Support Provide regular updates to project and program leaders on project status, milestones, deliverables, and financials. Maintain and update project information in TerraNet, CRM, and other tracking tools. Support proposal development, project registration, and invoicing in collaboration with financial teams. Track project milestones, change orders, and contract documentation. Prepare portions of technical reports, drawings, and supporting documentation as directed. Coordinate with clients regarding report status and delivery timelines. Compass Delivery Focus Maintain and update project-level Compass data, as applicable. Support training and coaching for project teams to promote effective Compass use and enhance the client experience. General Follow all safety policies, participate in pre-task planning, and report safety concerns. Maintain quality standards across all projects. Perform additional duties as assigned. Requirements High school diploma and a minimum of 2 years' related experience. Associate or bachelor's degree in related field preferred. Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable). Fluent in Microsoft Office applications. A valid driver's license with acceptable violation history may be required. Maximum Salary: 31.25 Minimum Salary: 22.25 EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status. Apply Now Save Job Share Email LinkedIn Facebook Explore Cudahy, Wisconsin Related Jobs (nearby) Local Office Administrator Cudahy, Wisconsin 1033 United States Sign up for job alerts Sign up to receive the latest new, events, and career opportunities. First Name Last Name Email Address Interested inSelect a job category from the list of options. Search for a location and select one from the list of suggestions. Finally, click "Add" to create your job alert. Job CategorySelect a Job CategoryClient/MarketingExploreManagementProfessionalsSenior ProfessionalsSupport ServicesTechnicians City/State Add Support Services, Cudahy, Wisconsin, United StatesRemove Remove Confirm Email Sign up Jobs near you View All of Our Available Opportunities Equal Employment Opportunity Know Your RightsLink opens in new window Notice to Third Party Agencies Link opens in new window 2026 Copyright Terracon. All rights reserved. Privacy Policy Sitemap Social Media Facebook Instagram LinkedIn YouTube