Millwork Production Coordinator

We’re hiring a Millwork Production Coordinator to support the Millwork team by ensuring materials, and logistics flow seamlessly through the shop. This role is responsible for coordinating purchasing, shipping, inventory, and associated documentation while maintaining strong organizational systems that enable efficient shop operations. The Production Coordinator is a key internal partner who reduces friction in the production process, allowing the shop team to execute work accurately, on time, and with minimal disruption.What You’ll DoAs a Millwork Production Coordinator, you’ll be responsible for:PurchasingCoordinate with Millwork Engineer and Shop Supervisor to create take-offs from approved drawings for casework, hardware, and project components.Coordinate purchasing of materials, hardware, and shop supplies in alignment with production schedules.Track all orders and maintain accurate records for cost tracking and schedule visibility.Partner with the Shop Manager and Shop Supervisor to anticipate and fulfill material and tooling needs.Maintain inventory levels of consumables and ensure timely replenishment.Shipping, Logistics & Delivery Coordination:Coordinate outbound shipments including samples, materials, and hardware packages.Prepare shipment inventories and documentation for project deliveries.Coordinate shipping of materials to subcontractors and external partners.Arrange logistics for casework delivery including transportation, warehouse coordination, and site delivery.Organize shipping paperwork and photos for submittal to project teams.Communicate delivery schedules, inventories, and updates to project teams in collaboration with Millwork Project Manager.Oversee loading and ensure completeness and accuracy of shipments.Perform local deliveries as needed to support production and project timelines.Inventory, Tools & Supplies CoordinationTrack and manage inventory of hardware, sheet goods, and shop consumables.Support organization of shop storage systems for efficient access and control.Assist in coordinating tool maintenance documentation and filing.Coordinate waste management including trash and recycling schedules.Operational Support & Shop CoordinationProvide day-to-day administrative and operational support to the Shop team.Coordinate with IT to ensure necessary equipment and systems are in place.Run errands and complete tasks that enable uninterrupted production flow.Partner with Shop leadership to maintain organization across materials, hardware, and workspaces.Step in to resolve gaps or issues proactively, demonstrating flexibility and ownership.Oversee shop vehicle usage, maintenance, and readiness.Communication, Organization & Team EffectivenessCommunicate clearly and consistently with shop staff, project teams, vendors, and subcontractors.Prioritize and manage multiple tasks and projects simultaneously with strong attention to detail.Maintain accurate records and ensure follow-through on all commitments.Actively listen, ask questions, and escalate issues when needed.Safety Awareness & ComplianceFollow and reinforce shop safety procedures and policies.Assist in documentation of safety and tool maintenance protocols.Maintain awareness of safety requirements in daily tasks and logistics coordination.Ensure compliance with company policies and safe work practices.What You Need To SucceedTo be successful as a Dowbuilt [job title], you’ll need:1–3 years of cabinet shop experience or construction or related education preferredBasic understanding of purchasing, inventory, or accounting processes preferredAbility to read architectural drawings preferredProficiency in Microsoft Office and/or similar systems (Excel, Word, Smartsheet)Strong organizational and time management skillsAbility to manage multiple priorities and meet deadlinesHigh attention to detail and accuracyProfessional, respectful, and service-oriented approachSelf-motivated, adaptable, and proactiveWillingness to learn and take on new challengesPositive attitude with strong follow-throughOther Requirements:Valid driver’s license and reliable transportationAbility to perform occasional local deliveries and travel (less than 10%)U.S. work authorizationAbility to stand and walk for extended periodsAbility to lift and carry up to 50 lbs.Ability to climb ladders and navigate shop environmentsAbility to perform tasks requiring fine motor skills and manual dexterityAbility to work in indoor/outdoor environments and varying conditionsAbility to work in dusty environments with appropriate PPEVision abilities include close, distance, color, and depth perceptionDISCLAIMERThis job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.What We OfferWe are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:Competitive pay commensurate with skills and experience100% paid Medical, Dental, Vision, short-term disability and $50k in basic life insurance for full-time employees – 1st of the month following DOH35% Medical and 30% Dental + Vision coverage for eligible dependents401(k) retirement savings plan with 3% employer safe harbor contribution8 paid holidays each year, no waiting periodPaid Time-Off (PTO) – 0.046 hours per 1 hour worked (approx. 12 days for full-time employees) with an increase to this accrual each January with years of service up to max of 176 hours/22 days annuallyAnnual tool stipend and tool loan policyEducation/Tuition Reimbursement programOpportunities to build for Dowbuilt in other regions, if desiredThe base pay range for this position is $25.00-$35.00 per hour. Actual compensation within this range will be determined based on factors including, but not limited to, relevant experience, skills, education, certifications, geographic location, and internal equity.New hires typically start below the midpoint of the range, with the opportunity for growth and advancement over time.Who We AreDowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service—all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest and Architectural Record.The Dowbuilt culture is one of care—care for our employees, clients, and the talented craftspeople we partner with—resulting in care for the incredible designs we bring to life.How You'll GrowWe’re committed to investing in our team members’ ongoing professional development. At Dowbuilt, we want everyone to have equal opportunity to play to their strengths, fill gaps in knowledge, and grow professionally. We believe that effective career development requires two-way, open communication between employee and manager. Expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out where your career will take you at Dowbuilt.Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.