AP/AR Specialist

The AP/AR Specialist is responsible for managing the company’s accounts payable and accounts receivable functions to ensure timely processing of invoices, payments, collections, and accurate financial records. This role supports cash flow management, maintains vendor and customer relationships, and assists with month-end close and reconciliations.Key ResponsibilitiesProcess vendor invoices accurately and in a timely mannerMatch purchase orders, invoices, and receiving documentation (three-way match)Prepare and process weekly check runs, ACH, wire transfers, and electronic paymentsReconcile vendor statements and resolve invoice discrepanciesMaintain vendor files, W-9s, and payment recordsRespond to vendor inquiries and ensure strong vendor relationshipsAssist with expense reporting and employee reimbursementsEnsure compliance with company policies and internal controlsGenerate and distribute customer invoices and statementsPost customer payments including checks, ACH, credit card, and wire paymentsMonitor aging reports and follow up on outstanding balancesResearch and resolve customer billing discrepanciesReconcile customer accounts and maintain accurate recordsSupport collections efforts while maintaining positive client relationshipsApply credits, adjustments, and cash receipts accuratelyAssist with bank reconciliations and cash managementSupport month-end and year-end close activitiesMaintain accurate financial records and filing systemsPrepare reports for management as neededAssist with audits and documentation requestsEnsure confidentiality and compliance with accounting standards and company policiesQualificationsAssociate’s or Bachelor’s degree in Accounting, Finance, or related field preferred2+ years of experience in accounts payable, accounts receivable, or general accountingStrong understanding of accounting principles and bookkeeping practicesProficiency in accounting software/ERP systems (e.g., QuickBooks, NetSuite, Sage, Microsoft Dynamics, SAP)Strong Microsoft Excel skills and attention to detailExcellent organizational, communication, and problem-solving skillsAbility to manage multiple priorities and meet deadlinesPreferred SkillsExperience with high-volume invoice processingKnowledge of reconciliations and general ledger codingStrong customer service and vendor management skillsAbility to work independently and collaboratively in a team environmentCompensation: $25-30/hrSalary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.