Assistant Director of Summer Programs

General Expectations Statement In performing assigned tasks and duties, all employees of Dexter Southfield are expected to demonstrate quality work and meet deadlines (with or without direct supervision); interact professionally with students, parents, faculty, staff, and others; work effectively as individual and team contributors on all assignments; and communicate and coordinate efforts with colleagues and other stakeholders to help the School meet its goals. Those working in teaching roles are also expected to demonstrate effective classroom management skills and deliver quality academic instruction to ensure student success. About the Auxiliary Programs Team The Auxiliary Programs team at Dexter Southfield is dedicated to enriching student experiences beyond the classroom. The department oversees summer camps, enrichment programs, and athletic opportunities that support learning, creativity, and skill development year-round. Team members work collaboratively to ensure engaging programming and smooth operations for families within and beyond the Dexter Southfield community. Position Summary The Assistant Director of Summer Programs plays a key role in managing data, logistics, and the customer service experience for the Dexter Southfield Auxiliary Programs Department. This position supports summer camps and year-round auxiliary programming by maintaining accurate systems, communicating effectively with families, and collaborating closely with camp leadership and campus partners. The Assistant Director of Summer Programs thrives in a fast-paced environment that requires frequent task switching, strong attention to detail, and excellent communication skills. This role serves as a primary point of contact for camp families while also managing complex spreadsheets, databases, and logistical processes that ensure the smooth operation of summer and auxiliary programs. Key Responsibilities Serve as primary contact for camp families, responding to daily email and phone inquiries regarding attendance, transportation, scheduling changes, and program updates Partner closely with Camp Directors to maintain accurate rosters, oversee bus operations, and support daily camp logistics Manage and maintain databases and software systems related to camp registration, transportation, and auxiliary programming Create and analyze spreadsheets related to registration trends, campership data, financial tracking, and summer staffing costs Assist families with enrollment changes, waitlists, cancellations, and overall summer planning Coordinate with the Marketing Department to ensure accurate and timely camp communications and website updates Support the hiring process for camp staff, including tracking required paperwork and documentation Assist with summer transportation planning, including bus routes, rosters, and daily dispatch coordination Oversee the American Camp Association (ACA) accreditation process during accreditation years Provide operational and scheduling support to camp leadership throughout the year Perform additional duties as assigned to support auxiliary and campus programs Summer Season Responsibilities Maintain daily attendance and roster updates, including absences, early dismissals, and transportation changes Coordinate afternoon bus dispatch and troubleshoot attendance or system issues Send weekly camp communications, including welcome emails and pick up passes Manage weekly camper changes, waitlist movement, and registration updates Run weekly bus monitor meetings and provide ongoing communication support Track camper T-shirt sizes and distribute weekly camper data to Camp Directors Skills & Qualifications Bachelor's degree in Business Administration, education, or related field Strong attention to detail with the ability to manage multiple priorities simultaneously Excellent verbal and written communication skills Proficiency in Microsoft Office, particularly Excel Experience with CampMinder preferred; ability to quickly learn systems such as Gazebo and Cariina Strong organizational, analytical, and customer service skills Familiarity with the American Camp Association (ACA) or SPARC is a plus Physical & Work Requirements This job requires one to lift, carry, push, and/or pull materials and equipment weighing up to 20 pounds, as well as the ability to stand, sit, walk, and effectively communicate (oral, written, non-verbal) with others. This job typically requires 40% sitting, 50% walking, and 10% standing and is performed under minimal temperature variations in a generally hazard-free environment. Depending on the classroom assignment, this role may require one to relocate classrooms throughout the day and require ascending and descending stairs. Incumbents will occasionally be required to work extended hours, including after school, during evenings, and on weekends. Dexter Southfield’s 36-acre campus is composed of several buildings, playing fields, and outdoor learning spaces, which are accessible via internal and external walkways, stairs, nature paths, hills, and uneven terrain. This position requires one to transfer between these areas in all weather conditions. All employees of Dexter Southfield are required to verify employment eligibility and successfully complete CORI, SORI, and fingerprint-based background checks as a condition of employment.