Accounting Administrative Coordinator

Join Our Team as an Accounting Administrative Coordinator!Are you highly organized, detail-oriented, and energized by keeping systems, data, and documentation running smoothly? Do you enjoy being the backbone that supports accounting, operations, and office efficiency? If so, Direct Companies has an exciting opportunity for you!As an Accounting Administrative Coordinator, you’ll play a critical role in supporting the accounting team, maintaining system and data integrity, and serving as a professional first point of contact for our organization. This role is essential to ensuring accuracy, compliance, and operational excellence across multiple business functions.About Direct CompaniesDirect Companies is a dynamic, multi-industry organization headquartered in Sioux Falls, South Dakota. We deliver innovative business, technology, and operational solutions across a wide range of sectors. Our team is made up of forward-thinking professionals passionate about driving growth and delivering value to the clients and communities we serve.What We’re Looking For In a CandidateAssociate’s or Bachelor’s degree in Accounting, Business Administration, or a related field, or equivalent professional experienceStrong administrative and organizational skills with exceptional attention to detailExperience working with accounting systems, ERP platforms (NetSuite preferred), or CRM databasesProficiency in Microsoft Office, especially ExcelAbility to manage multiple priorities while meeting deadlinesStrong written and verbal communication skillsProfessional, polished demeanor with a customer-service mindsetAbility to work independently while collaborating across teamsFamiliarity with accounting documentation, compliance, and internal controls preferredKey ResponsibilitiesAccounting Administrative SupportProcess and maintain W-9s, vendor onboarding packets, and vendor credit applications with full completeness and proper approvalsManage regulatory and compliance filings, including lien releases, vehicle titles, and state formsMaintain organized, audit-ready digital and physical filing systems for accounting, AP, AR, tax, and legal documentationServe as the central point of control for accounting document versioning, retention, and retrievalCRM / NetSuite Data Integrity & SupportEnter and maintain customer, vendor, project, and contract data in NetSuite with high accuracyValidate completeness of required fields prior to invoicing, reporting, or revenue recognitionResolve data discrepancies and support system hygiene across sales, operations, and financeAssist with data cleanup initiatives and master data governanceFront Desk & Office OperationsManage inbound calls, visitors, mail, and deliveries with professionalismCoordinate meeting logistics, conference room scheduling, and general office administrationSupport leadership and staff with light executive and facilities coordinationMaintain a polished, executive-level front-of-house environmentBookkeeping & Transactional SupportAssist with accounts payable, accounts receivable, expense processing, and bank transaction coding as neededSupport month-end close preparation, reconciliations, and audit schedulesEnsure all transactions are properly documented, approved, and recorded in accordance with internal controlsKey Performance Indicators (KPIs)Zero missing or expired vendor documentationSame-business-day filing and document retrieval turnaroundError rate below 1% in system data entryNo billing delays caused by inaccurate or incomplete dataOn-time completion of assigned month-end close tasksNo audit or compliance exceptions related to documentation or controlsPositive feedback from visitors, callers, and internal stakeholdersGeneral Benefits OfferingAt Direct Companies, we believe in rewarding hard work with strong benefits and growth opportunities. Team members enjoy:Competitive compensationHealth, dental, and vision insurance401(k) retirement plan with company matchPaid holidays and generous PTOLife and disability insuranceOngoing training and career developmentWhy Join Us?As an Accounting Administrative Coordinator at Direct Companies, you’ll be a trusted operational partner supporting accounting accuracy, system integrity, and a professional office environment. If you’re a dependable, process-driven professional who takes pride in organization and execution, we’d love to hear from you.Apply Today!#hc231682