Home Care Associate Director

Job Title: Associate Director Organization: Griswold Care for the Greater Twin Cities Status: Full-Time, W2 (Non-Exempt) Compensation Range: $65,000–$70,000 DOE Primary Location: Anoka, MN (Twin Cities travel required) Position Summary The Associate Director plays a critical operational leadership role supporting the continuity, quality, and coordination of care across the Greater Twin Cities region. This role is designed to provide day-to-day operational, administrative, and client service support to the Agency Director, ensuring client needs are met without service delays and internal operations remain responsive and compliant. The Associate Director operates with delegated authority, supporting execution, coordination, and follow-through while the Agency Director retains final decision-making authority. Core Responsibilities Client & Service Operations Conduct client intake assessments and support the development, documentation, and updating of individualized care plans. Serve as a secondary point of contact for assigned clients and families to ensure timely communication and issue resolution. Coordinate care updates, monitor service quality, and escalate concerns to the Agency Director as needed. Ensure continuity of care during staffing changes, call-outs, or service disruptions. Maintain accurate and compliant documentation for VA, long-term care (LTC), and private-pay clients. Administrative & Back-End Support Provide operational and administrative support to prevent workflow delays across client services and staffing functions. Assist with recruiting coordination, candidate screening support, onboarding logistics, and personnel documentation. Prepare and maintain records, reports, and operational documentation aligned with regulatory and organizational requirements. Support scheduling coordination as needed to maintain service coverage. Quality Assurance & Compliance Ensure timely and accurate client and caregiver documentation in alignment with state, federal, and Griswold standards. Participate in quality assurance reviews, audits, and corrective action follow-up. Support implementation of policies, procedures, and quality improvement initiatives. Assist with client satisfaction efforts, including participation in quality assurance visits. Team & Operational Coordination Support day-to-day supervision of case management and administrative workflows as delegated. Assist in staff training coordination and reinforcement of operational standards. Monitor operational metrics related to service delivery, documentation compliance, and client responsiveness. Conduct regular check-ins and performance reviews with direct reports. Act as a liaison with community partners and referral sources as assigned. Financial & Reporting Support Assist the Agency Director with operational budgeting support, billing coordination, payroll inputs, and reporting accuracy. Monitor service delivery alignment with authorized hours and funding requirements. Decision-Making Authority Executes responsibilities within established policies, procedures, and delegated authority. Makes operational decisions necessary to maintain continuity of care and workflow efficiency. Escalates complex, financial, or policy-level decisions to the Agency Director. Qualifications Bachelor’s degree in Social Work, Healthcare Administration, Human Services, or a related field preferred. Minimum of 2–4 years of experience in business operations, home care, social services, or community-based services. Demonstrated experience supporting or supervising staff in a service delivery environment. Strong administrative, organizational, and documentation management skills. Experience working with client management systems, EHRs, or case management software. Ability to manage competing priorities in a fast-paced, client-centered environment. Strong interpersonal skills with the ability to maintain professional boundaries and emotional regulation. Key Competencies Operational execution and follow-through Client-centered service delivery Time management and prioritization Emotional regulation under pressure Clear written and verbal communication Compliance awareness and attention to detail Collaboration and support-oriented leadership Benefits: Eligible employees may receive the following benefits, subject to applicable plan terms and eligibility: Competitive Salary with Paid Time Off (PTO) Mileage Reimbursement Employer-funded ICHRA health benefit (monthly reimbursement for individual premiums and qualified medical expenses) Employer-paid $10,000 life insurance (20+ hours/week eligibility) Option to purchase additional voluntary insurance coverage 401(k) retirement plan (eligible after one full calendar year and 1,000 service hours) Company-observed paid holidays Earned Sick & Safe Time (ESST) Access to FMLA, PFML (effective 1/1/2026), and other protected leave options Workers’ compensation coverage Ongoing training and professional development opportunities Additional Considerations: Professional attire is required when visiting clients. Must wear an employee ID badge during assessments and meetings. Work Environment & Expectations Primary work occurs in-office with regular interaction with staff, clients, and families. Local travel across the Greater Twin Cities region required for client visits, assessments, and meetings. Professional attire and employee identification required during client interactions.