Practice Assistant

Part-Time Practice Coordinator (Administrative, Hybrid/Remote)We are a small, specialized women's health practice focused on complex gynecology, pelvic pain, and menopause care. Clinical care is fully covered — this role keeps the administrative and coordination side of one physician's practice organized, responsive, and moving forward.This is not a purely administrative job. Over time, you will build real working knowledge of gynecologic and pelvic pain conditions, how treatments are sequenced, and why certain requests are urgent. That understanding is what allows you to coordinate care effectively — anticipating needs, recognizing when something can't wait, and acting on it. We'll support that learning, but you need to come in genuinely interested in the medicine behind the work, not just the process.This is a part-time position suited to someone who takes ownership of systems and works well independently. Physical office is Friendship Heights across the street from the metro.What you'll be responsible forManaging patient portal messages — triaging, responding when appropriate, and escalating when neededEnsuring charges are completed accurately and on timeCoordinating medication orders, refill workflows, imaging, and lab requests through to completionCompleting prior authorizations and managing insurance communicationIdentifying and resolving delays before they require repeated follow-upWhat we're looking forThis role requires prior experience with prior authorizations, insurance communication, or billing workflows — that foundation is essential from day one.Beyond that, the right person is:Consistently organized with strong follow-through — you finish things fully, not partiallyA clear, concise written communicatorComfortable navigating EHRs, scheduling platforms, and patient messaging systemsAble to prioritize and manage multiple tasks without directionAt ease working independently in a remote or hybrid settingCurious and motivated to understand the clinical context behind the work you're coordinatingWhat success looks likeThe physician's inbox stays manageableCharges, medications, imaging, and labs move forward without delaysPrior authorizations and insurance issues are resolved efficientlyPatients don't need to follow up twice to get things doneWhat this role is notNot a clinical or medical assistant positionNot patient-facing clinical careNot managing the full officeCompensation: Commensurate with experienceHours: TBDLocation: Hybrid/remote + on-site presenceTo apply, send your resume to washgynoffice@gmail.com. We review applications on a rolling basis and will reach out to candidates whose experience is a strong match.