Accounts Payable Specialist

Position SummaryWe are seeking a detail-oriented experienced Accounts Payable Specialist to join our team. This role is responsible for managing the full cycle of accounts payable, from vendor setup and invoice processing to payment execution. The ideal candidate is highly organized, meets deadlines consistently, and communicates effectively across teams.Key ResponsibilitiesAccounts PayableProcess and upload invoices into the DocuWare system, including purchase order and expense invoicesEnsure accurate general ledger coding and proper approval workflowsAdhere to standardized AP procedures and internal controlsComplete monthly AP close within two business days after month-endVendor ManagementSet up and maintain vendor records, including W-9s and required documentationProvide sales tax exemption certificates when applicableReconcile vendor statements, resolve discrepancies, and ensure timely use or refund of creditsMonitor vendor terms and credit limitsCommunicate professionally and promptly with vendors and internal teamsCash ManagementProcess vendor payments through the Lansa systemMonitor and manage timing of automatic paymentsEnsure timely and accurate posting of paymentsAudit, Tax & CompliancePrepare documentation for year-end audits and semi-annual bank auditsCollect W-9 forms and assist with issuing 1099sQualificationsAssociate’s or Bachelor’s degree in Accounting (preferred)2+ years of accounts payable experience, preferably in a manufacturing environmentStrong proficiency in Excel (PivotTables, VLOOKUPs)Experience with AS400 (Lansa), DocuWare, and/or ERP systems such as NetSuite, SAP, or Microsoft DynamicsWhat We’re Looking ForSelf-motivated professional who thrives in a remote work environmentStrong organizational skills with the ability to manage multiple prioritiesExcellent communication and collaboration skillsAdaptability and willingness to support new system implementations