Document Controller

*Overview* *Document Controller & Post-Closing Specialist* *Location:* On-Site – Pickerington, OH *Job Type:* Full-Time, Permanent *Salary Range:* $50,000 - $60,000 per year (Depending on experience) *Position Overview* We are seeking a detail-oriented, highly organized *Document Controller & Post-Closing Specialist* to join our team on-site in Pickerington, Ohio. In this role, you will heavily utilize *Qualia* and *Simplifile* to conduct thorough post-closing file audits and manage the critical legal recording process across *multiple states*. The ideal candidate ensures total document compliance and maintains near-zero rejection rates from county recorder offices. *Key Responsibilities* * *Audit Closing Files:* Review signed closing packages originals in office and within *Qualia* for missing signatures, notarization errors, and overall compliance. * *Manage Recording Processes:* Submit deeds, mortgages, and legal instruments electronically via *Simplifile*, and manage manual mail-away systems for non-electronic counties. * *Multi-State Compliance:* Research, track, and apply differing county-level recording statutes, fee structures, and formatting rules across multiple states. * *Track Trailing Documents:* Retrieve, log, and file final title policies and recorded instruments into *Qualia*. * *Resolve Rejections:* Communicate directly with county clerks and title agents to correct and re-submit rejected documents rapidly. *Required Qualifications* * *Software Expertise:* Hands-on, proficient experience using *Qualia* and *Simplifile* is highly preferred. * *Experience:* Minimum 2–3 years of mortgage post-closing, title operations, or real estate legal document control experience. * *Multi-State Knowledge:* Proven experience navigating diverse recording requirements across multiple states and jurisdictions. * *Core Skills:* Exceptional attention to detail, strong legal document reading comprehension, and strict adherence to deadlines. * *Work Environment:* Ability to work *100% on-site* in our Pickerington, OH office and collaborate effectively with the internal team. *Benefits* * Competitive salary ($50k–$60k base). * Comprehensive health, dental, and vision benefits. * 401(k) retirement plan with company match. * Paid time off (PTO) and observed holidays. Pay: $50,000.00 - $60,000.00 per year Benefits: * Dental insurance * Health insurance * Vision insurance Work Location: In person