Field HR Representative- California (Fully Remote)

POSITION PURPOSE AND SUMMARYThe Field Human Resources Representative will support HR operations, while providing focused expertise for California and West Coast locations, particularly in compliance and employee-facing processes. This role is essential in managing ADA and FMLA administration, ensuring I‑9 compliance, conducting audits, preparing reports, and contributing to employee experience initiatives. The ideal candidate is proactive, reliable, detail‑oriented, and able to handle confidential information with the highest level of professionalism. Experience with California employment law and policy is required.MAJOR / KEY JOB DUTIESADA AdministrationAssists with managing the full ADA interactive process from start to finish.Sends ADA forms and communications; assists employees in understanding documentation.Reviews medical notes and follow up with providers when additional details are needed.Drafts accommodation letters and coordinates signatures with employees and General Managers.Maintains ADA files and tracks accommodation expiration dates; follow up with employees and managers for renewal or closures.FMLA & Leave SupportPartners with Benefits Department to assist in tracking employees currently on or approaching FMLA eligibility.Coordinates with the LOA team to ensure accurate communication and ADP status updates.Provides employees with FMLA information and guides them through the Lincoln application process.Maintains consistent communication with employees and managers regarding leave status.NSR AuditsConducts full NSR audit processes, including reviewing and comparing call logs.Completes all follow up actions to ensure accuracy and compliance.I-9 ComplianceProvides support and guidance to managers on proper I-9 procedures.Documentation & Archive ManagementMaintains organized filing archives for ADA cases and involuntary terminations.Monitors case status and maintains ongoing communication with employees and managers.Employee Experience & InterviewsConducts GM Exit Interviews and GM Stay Interviews to understand trendsAdditional HR SupportSupports meal break compliance monitoring.Supports with Investigations.Assist with ADP reporting and legal request preparation.OTHER DUTIESAll other duties as assignedKNOWLEDGE, SKILLS, ABILITIES & COMPETENCIESStrong communication skills, both written and verbalHighly self‑aware with a proven ability to stay focused, organized, and accountable while working remotelyStrong Word, PowerPoint, SharePoint and Excel skillsGreat at building strong working relationships across functions to achieve resultsStrong organizational, planning and execution skillsSelf-motivated; ability to work independently and as part of a teamAbility to work in a fast-paced environment with multiple prioritiesExperience in managing agency and partner resourcesDemonstrated experience in maintaining positive vendor relationshipsOperates with integrity and trust in handling highly confidential informationENVIRONMENTAL JOB REQUIREMENTSMust have a dedicated, quiet, and private workspace free from ongoing interruptions.Reliable high‑speed internet connection suitable for video conferencing and system access.Comfortable using digital communication tools (video calls, chat, email) as primary methods of collaboration.Must maintain confidentiality and secure handling of sensitive information in a home‑based setting.Availability to work core business hours and attend virtual meetings as scheduled.MINIMUM QUALIFICATIONSAssociate's degree in HR, Business or related field from an accredited university or 2+ years related experienceKnowledge of California employment and labor laws.Excellent communication skills with the ability to understand detailed reports.Proficient in common computer software including Microsoft Word, Excel, and Power Point.Strong interpersonal skills with the ability to work as part of a team player.PREFERRED QUALIFICATIONS+3 years of HR experience preferredESA Management, LLC is an Equal Opportunity Employer. It is the policy of ESA Management, LLC to treat applicants and associates in all aspects of the employment relationship without regard to race, color, religion, creed, sex, pregnancy, age (as defined under applicable law), national origin or ancestry, disability status, veteran status, genetic information or any other characteristic protected by federal, state or local laws.