Events & Special Projects Coordinator

The Planet Group's New York based Law Firm is seeking a temp Events & Special Projects Coordinator with up to 2 years' Events experience in a corporate environment.Location: New York (on-site 5 days a week)Hourly Pay: $30-$36/hr depending on experienceEvents & Special Projects Coordinator ResponsibilitiesPlan, produce, and manage in-person events, ranging from main dining room reservations to small events (private dinners to in-office receptions).Maintain event budgets and ensure materials and equipment to execute events are coordinated as needed.Ensure high-quality event experiences for clients, speakers and attendees by scheduling planning meetings, conducting technical preparation with key participants, and managing the run-of-show in close coordination with content lead.Work with content leads to coordinate logistics, communication, and web content.Serve as point person on the day of the event to coordinate and support all internal and external participants.Provide event support through on-site event attendance (if applicable), coordination for in-person planning meetings, and virtual event planning and development.Support Firm Event Team Admin needs.Fulfill all swag requests from various Firm departments, including packaging, creating accompanying notes, and sending to final destination.Support in ordering and returning samples.Organize product as received and maintain an orderly swag room.Maintain the swag database so that product quantities are up to date.Arrange and coordinate volunteer opportunities across the firm, including offices outside of the NY office.Update and maintain the firm's corporate social responsibility website, through Benevity, to highlight the latest volunteer opportunities, recap opportunities, approve volunteer hours, and general maintenance.Draft, seek necessary approvals, and deployment for monthly newsletter, pull-up banners, and general volunteer invites.Events & Special Projects Coordinator QualificationsDemonstrated computer proficiency (Microsoft Office, Adobe, database management).Technical experience with Zoom or other webinar/event technology platform.Strong organizational skills including attention to detail and ability to multi-task.2-3 years of events experience in a corporate environment; preferably in a law firm.Strong interpersonal skills including experience building and maintaining relationships with a diverse network of C-Suite individuals and organizations.Time management skills and ability to prioritize a large volume of tasks.Self-motivation, enthusiasm and willingness to learn.Excellent customer service skills.J-18808-Ljbffr