Office Assistant

Company Overview: Hercules LED, LLC is a leader in energy-efficient lighting solutions, specializing in the design and installation of high-performance LED lighting systems for commercial, industrial, and municipal clients. We are committed to helping our customers save energy and reduce costs by taking full advantage of utility rebate and incentive programs and by facilitating our Energy Efficiency Program. As our company continues to grow, we are seeking a highly organized and dependable Office Assistant to support multiple departments and help maintain efficient daily operations. Position Summary: The Office Assistant will provide administrative support across various departments, including Sales, Incentives, Operations, and Management. This role is essential in maintaining organization, tracking important data, and ensuring smooth internal processes. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple responsibilities in a fast-paced office environment. This position requires strong organizational skills, accuracy in data tracking, data entry, and the ability to work both independently and collaboratively. Key Responsibilities: Maintain and update sales tracking spreadsheets and internal reporting systems to ensure accurate and up-to-date data. Assist with incentive tracking, including monitoring submission statuses, approvals, and internal documentation. Organize and maintain physical and digital filing systems, ensuring documents are properly stored and easily accessible. Manage company attire orders, including coordinating sizing, placing orders, and tracking inventory. Provide general administrative support such as data entry, document preparation, scanning, copying, and maintaining office supplies. Assist multiple departments with clerical tasks, internal reporting, and project documentation. Support team members with scheduling coordination and internal communication as needed. Utilize Microsoft Excel, Word, PowerPoint, Google Sheets, Monday.com, and Outlook daily to track information and maintain workflow efficiency. Ensure accuracy across all administrative functions and maintain confidentiality of company information. Qualifications: Previous administrative or office support experience preferred. Strong attention to detail and excellent organizational skills. Ability to multitask and prioritize effectively in a deadline-driven environment. Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Suite (Sheets, Docs). Strong written and verbal communication skills. Ability to adapt to new systems, processes, and responsibilities as the company grows. Reliable transportation is required; must be dependable and punctual. Work Environment: Office-based Monday – Friday; 8:00AM to 5:00PM