Office Coordinator

Office CoordinatorLiteracy Mid-South seeks a reliable, organized, and proactive Office Coordinator to oversee and support the daily administrative and operational functions of the organization. This position plays a critical role in maintaining efficient office operations, supporting executive leadership priorities, coordinating logistics, and fostering a professional and welcoming environment for staff, volunteers, partners, and community members. This is a part-time, primarily in-office position suited for a self-directed professional who thrives in a mission-driven environment and demonstrates strong organizational and communication skills. Key ResponsibilitiesOffice Operations & Administrative Support Monitor and respond to website inquiries and general organizational email requests. Manage incoming mail, packages, and official correspondence. Maintain organized digital and physical filing systems in compliance with organizational standards. Ensure office space is clean, organized, and fully operational. Scheduling & Coordination Manage and maintain the organization's master calendar. Coordinate scheduling for meetings, leadership activities, and internal gatherings. Assist with planning and logistics for staff meetings and small organizational events. Support alignment of administrative tasks with executive priorities. Vendor & Office Management Order, track, and maintain office supplies and materials. Coordinate with vendors and service providers as needed. Identify and implement process improvements to increase efficiency. Inventory & Systems Management Develop and maintain tracking systems for office and program materials. Monitor inventory levels and ensure adequate stock of supplies. Leadership & Operational Support Provide administrative and operational support aligned with CEO priorities. Assist with special projects and cross-functional initiatives as assigned. Support program logistics, including materials preparation and coordination. Volunteer & Communications Support Assist with volunteer coordination and record tracking. Support preparation for volunteer trainings and engagement activities. Assist in scheduling and organizing social media content. Desired QualificationsDemonstrated ability to manage multiple responsibilities independently. Experience supporting executive-level leadership. Experience working in nonprofit, education, or community-based organizations preferred. Strong organizational systems development experience. EducationAssociate's degree or equivalent professional experience required; Bachelor's degree preferred. Relevant certifications in office administration or nonprofit management are a plus. ExperienceMinimum of 23 years of administrative, office management, or operations support experience. Experience in a nonprofit or mission-driven organization preferred. Experience coordinating schedules, events, or volunteers is desirable. Skills & Core CompetenciesStrong organizational and time-management skills. Excellent written and verbal communication skills. High attention to detail and accuracy. Ability to work independently with minimal supervision. Strong problem-solving and critical-thinking skills. Professional discretion and confidentiality. Proficiency in Microsoft Office and/or Google Workspace. Basic social media management skills preferred. Ability to prioritize competing demands in a part-time structure. Other RequirementsAbility to work in-office as scheduled. Ability to lift up to 25 pounds occasionally (materials and office supplies). Reliable transportation. Commitment to the mission and values of Literacy Mid-South. Schedule & LocationSchedule: 20 hours per week In-Office Schedule: Monday & Wednesday, 9 AM 4 PM. One additional in-office day per week based on organizational needs. Work Location: Main Office Work Environment: Hybrid role with primarily in-office work CompensationHourly Rate: $25.00 per hour Annual Rate: $26,000 (based on 20 hours per week) Why Join Literacy Mid-South At Literacy Mid-South, you will join a team dedicated to improving literacy outcomes and strengthening the community. The Office Coordinator plays a vital role in ensuring operational excellence that supports impactful programming and organizational sustainability.