Receptionist/ Office Support Assistant

We are looking for an experienced and dependable Receptionist/ Office Support Assistant to provide front-desk coverage and administrative support for a busy office in Naples, Florida. This is a Contract position expected to last approximately one month, offering an opportunity to contribute to a detail-oriented team environment while keeping daily office operations organized and responsive. The person in this role will serve as a key point of contact for visitors, callers, and internal staff while supporting scheduling, document preparation, and general office coordination.Responsibilities:• Manage incoming calls on a multi-line phone system, direct inquiries to the appropriate team members, and ensure callers receive courteous and timely assistance.• Welcome employees, clients, and visitors in a courteous and organized manner while maintaining an organized and inviting reception area.• Oversee the flow of mail, packages, and deliveries by receiving, sorting, and distributing items throughout the office.• Maintain conference room calendars and help coordinate meetings, including catering requests, audio-visual arrangements, and conference call logistics.• Prepare meeting spaces before scheduled events and restore rooms afterward to support smooth daily operations.• Assist attorneys and support staff with administrative tasks such as time entry, billing support, invoicing coordination, and expense or payment request processing.• Draft and format letters, memoranda, and email correspondence with strong attention to grammar, accuracy, and presentation.• Handle multiple requests efficiently, prioritize urgent needs, and complete a variety of general office support duties as assigned.• At least 2 years of relevant experience in reception, office support, or administrative work; additional experience in a detail-focused services environment is preferred.• Proficiency with Microsoft Word and Outlook, with working knowledge of Excel considered an advantage.• Demonstrated ability to manage a multi-line phone system and support daily scheduling or calendar coordination.• Strong written and verbal communication skills, including the ability to prepare accurate correspondence.• Excellent organizational skills with the ability to balance competing priorities and meet deadlines in a fast-paced setting.• High level of attention to detail, dependability, punctuality, and professionalism in presentation and conduct.• Ability to work collaboratively with attorneys, legal assistants, and other team members while also handling tasks independently.• Experience with document or file management platforms such as Filesite or iManage is a plus.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.