Inventory and Site Logistics Administrator

Job Title Inventory & Site Logistics Administrator Reports To Nick Role Summary: This role owns the physical truth of inventory across warehouse and site laydown areas. The Inventory & Site Logistics Administrator ensures all materials are received, tracked, issued, and reconciled accurately, without relying on project teams or drivers to self-manage materials. This role is execution-focused and does not make purchasing decisions. Key Responsibilities: Inventory & Receiving Receive all inbound materials at warehouse or site laydown areas Verify quantities against packing lists Flag discrepancies immediately (missing / damaged / incorrect items) Ensure materials are logged and traceable upon receipt Material Issuing & Control Issue materials to field teams, superintendents, or drivers upon authorized request Maintain clear sign-out / issue records Prevent uncontrolled or undocumented material pickup Site & Warehouse Coordination Maintain physical organization of warehouse and laydown areas Support urgent on-site material needs when purchasing lead is occupied Act as the on-site material point-of-truth during execution pressure Inventory Accuracy Maintain real-time inventory visibility for Nick Escalate potential shortages or inconsistencies early Support inventory audits and cleanups as requested What This Role Does NOT Do Does NOT place purchase orders Does NOT negotiate pricing Does NOT communicate with vendors Does NOT take PM instructions directly All requests flow through Nick. Required Traits Detail-oriented, reliable, execution-first mindset Comfortable enforcing process under pressure Able to say “no” when material is not properly authorized Willing to escalate early rather than silently compensating Working Style Expectation This role values accuracy over speed, and process over heroics. If something is unclear, escalation is expected. Not improvisation. Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person