DEI Project Admin

Position Summary The DEI Project Administrator provides administrative, coordination, and reporting support to the Diversity, Equity & Inclusion (DEI) team. This role supports project and subcontractor compliance activities related to workforce participation, best-faith efforts, local hiring, and Section 3 requirements by maintaining accurate records, coordinating events and outreach, and preparing routine and ad hoc reports for internal and external stakeholders.Essential Duties and Responsibilities1. Event coordination, outreach, and meetings:Coordinate, schedule, and attend career fairs and recruitment events.Coordinate Community Partner Accelerator events and related outreach.Support subcontractor relations meetings, including agendas, logistics, and notes.Coordinate OSHA 10 classes and other DEI meetings as needed.2. Subcontractor onboarding, compliance tracking, and reporting:Support subcontractor onboarding, including B2G login assistance, in accordance with the Reporting Standard Operating Procedure (RSOP); manage mobilization correspondence.Monitor workforce participation submissions and track progress toward established goals.Review subcontractor payroll submissions to confirm required best-faith effort documentation is current.Maintain the walk-in application log; track applicants, referrals, and outcomes.Refer workers to subcontractors and the City of Boston Jobs Bank, as needed.Track and monitor Section 3 worker certifications across projects in accordance with the RSOP.Prepare and distribute monthly reports (and ad hoc reports, as needed) for all projects.3. Communications, documentation, and administrative support:Order, track, and coordinate placement of required project signage.Coordinate job postings and advertisements (e.g., ZipRecruiter), as directed.Assist with DEI communications, including newsletter compilation and flyers.Take meeting notes and distribute minutes and action items, as needed.Maintain and update DEI forms, templates, and documents; support general administrative needs.Required QualificationsHigh school diploma or equivalent required; associate degree or relevant coursework preferred.2+ years of administrative, coordination, compliance, or project support experience.Strong proficiency with Microsoft Office (Excel, Word, Outlook); ability to learn internal systems (e.g., B2G).Excellent organization skills and attention to detail; able to meet multiple deadlines.Clear written and verbal communication skills; comfortable working with internal and external partners.Ability to handle sensitive information with discretion and professionalism.Preferred QualificationsExperience supporting workforce compliance reporting (local hiring, best-faith efforts, workforce participation, and/or Section 3).Experience in construction, public works, infrastructure, or other project-based environments.Comfort working with data, generating summaries, and maintaining trackers and dashboards.Bilingual skills are helpful (based on community needs).Core CompetenciesCustomer service mindset with a collaborative, solutions-oriented approach.Ability to prioritize, follow through, and communicate status updates proactively.Strong documentation habits and comfort working with process/standard operating procedures.Commitment to DEI values and respectful engagement with diverse communities.