Administrative Assistant

Job Position: Administrative AssistantLocation: Norwalk, CT 06854Shift:4-5 Days In The OfficeMonday-Friday 11am-5pm (hours and days could increase)Description: Temp to Perm Part Time Administrative AssistantPay Depends on ExperienceAn Administrative Assistant at a small brokerage firm serves as the hub of daily operations, providing crucial support to brokers by managing schedules, client communications, and transaction paperwork. Key duties include greeting clients, maintaining CRM databases, coordinating property listings, preparing marketing materials, and managing office logistics to ensure compliance and efficiency. Key Responsibilities• Administrative Support: Manage calendars, schedule appointments, coordinate meetings, and handle, screen, and direct phone calls and emails.• Transaction Coordination: Prepare, edit, and organize real estate documents, contracts, and legal paperwork while ensuring compliance with regulations.• Client Management: Act as the primary point of contact for clients, provide exceptional service, and assist with following up on leads.• Office Operations: Maintain, order office supplies, handle, and manage.• Database & Records: Maintain, organize, and update CRM, files, and records. Qualifications• Experience: Previous experience as an administrative assistant, preferably in real estate or a similar high-paced environment.• Skills: Strong proficiency in MS Office (Word, Excel, PowerPoint) and CRM software (e.g., Salesforce, HubSpot).• Communication: Excellent written and verbal communication skills.• Organizational Ability: High attention to detail, ability to multitask, and strong time-management skills. Required Attributes• Proactive, self-motivated, and capable of working with minimal supervision in a fast-paced environment.• Strong interpersonal skills for client interaction. IND1