Office Manager

Company DescriptionPROJECT/OFFICE MANAGER JOB DESCRIPTIONGeneral Office Management/Admin Assistance:· Answer incoming calls and route as necessary· Library maintenance and reorganization· Creating and managing project binders, project folders in Dropbox· Tracking and managing project status and product updates· Project presentation materials: PowerPoint, printing materials, electronicpresentations set up, etc.· Marketing, such as posts on the website, LinkedIn, Instagram, etc.· Flights/reservations/personal assistance as needed· Order samples as needed· Office organization and station set up· IT management· Printer management· Office supply managementProject Management:· Developing and sending proposals· Create furniture spec sheets· Check product availability and stock on products· Research specs including installation methods, product composition andcharacteristics· Create and manage documents including Interior Finish Lists, Interior FinishSchedules, Interior Finish Plans and Furniture Schedules· RFI’s and submittals· Monthly Billing· Managing product account in QuickBooks· Processing, tracking and editing purchase orders in QuickBooks· Creating and managing procurement schedules – coordinating with QuickBooks· Site visits across the Valley for project progress or as needed per Kim· Furniture installations· Construction schedules· Project schedules· Project phase managementVendor Relations:· Managing vendor presentations and overall communications· Correspondence with vendors for pricing, lead times, and overall materialinformation· Specifying materials and related documentation· Correspondence with contractors and related project management,documentation as neededHR Related Duties:· Managing time sheets in Monday (adding projects into document, ensuringemployees are keeping up with their time sheets), entering Kim’s hours, enteringremote employees’ hours, entering intern’s hours· HR items: employee offer letters, intern management and reach out, managingemployees’ schedules and calendars, conflict management, interviews, positionSkills Needed:· Critical thinking· Project management· Problem solving, self-starter, oversight· Innovative, flexible, professional· Detail oriented· Business Communication· QuickBooks· Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)· Familiarity with Monday time management, Dropbox file management· Interior Design knowledge helpful but not necessarySalary based on experienceBenefits available