Executive Assistant | High-Growth Investment Firm

Investment Firm Executive Assistant Location: Larkspur (by Marin Country Mart) | In-office Monday - Friday Industry: Investment Firm Firm Style: Dynamic, fast-paced, highly collaborative, team-oriented, startup mentality You're a great fit if you: Have 5+ years of experience supporting senior executives (finance, investment, or startup experience a plus) Are highly proficient with Outlook, Zoom, and modern office technology Are extremely organized, detail-oriented, and able to thrive in a fast-paced environment Have excellent written and verbal communication skills Operate with the highest level of discretion, integrity, and confidentiality Are proactive, solutions-oriented, and always thinking ahead Enjoy working on a small, driven team and contributing meaningfully to a growing firm Your Responsibilities: Provide high-level administrative support to the Co-Founder & Director of Research and an additional senior executive Manage complex calendars and scheduling across multiple time zones, ensuring priorities run smoothly Coordinate meetings, calls, and logistics, both virtual and in-person Oversee domestic and international travel planning Support day-to-day office operations and provide general assistance to the onsite team as needed Partner cross-functionally with internal teams (including finance) on expenses, documentation, and workflow processes Assist with investor-related coordination, research support, offsites, and firm events Serve as a professional point of contact for internal and external stakeholders while handling all matters with discretion and care Where You'll Make an Impact: This is a highly visible role supporting senior leadership within a close-knit investment team. You'll be trusted to anticipate needs, keep priorities on track, and help ensure the firm operates efficiently day to day. The ideal candidate brings a strong work ethic, a positive and collaborative mindset, and the ability to work independently when needed. A "can-do" attitude, sound judgment, and excitement about learning and growing alongside the firm are essential for success in this role.