Executive Assistant to Chief Executive Officer

The Executive Assistant provides top level administrative and strategic support to the Chief Executive Officer of a financial services firm. This role requires exceptional organizational skills, sound judgment, and the ability to operate with discretion in a highly confidential and regulated environment. The ideal candidate is proactive, detail oriented, and comfortable managing complex schedules, communications, and priorities on behalf of a senior executive.Make your application after reading the following skill and qualification requirements for this position.ResponsibilitiesCalendar and Travel ManagementManage the CEO's complex and dynamic calendar, including scheduling internal and external meetings across multiple time zones. Coordinate domestic and international travel, including flights, accommodations, ground transportation, and meeting logistics. Prepare detailed travel itineraries and ensure all arrangements are executed seamlessly, anticipating changes and resolving issues as they arise.Communication and CorrespondenceServe as the primary point of contact between the CEO and internal leaders, clients, board members, and external partners. Manage incoming and outgoing correspondence, emails, and phone calls on behalf of the CEO with professionalism, accuracy, and discretion. Exercise strong judgment in prioritizing communications and determining appropriate responses or escalation.Meeting, Board, and Presentation PreparationPrepare meeting agendas, briefing materials, and executive level presentations. Support board of directors and executive committee meetings by coordinating schedules, preparing materials, distributing documentation, and managing follow up actions.Financial and Expense ManagementPrepare, review, and submit executive expense reports, ensuring accuracy and compliance with firm policies and financial controls. Maintain awareness of internal policies and regulatory considerations related to expenses and reimbursements within a financial services environment.Document and Information ManagementOrganize, maintain, and retrieve critical documents, files, and records, ensuring accuracy and confidentiality. Handle highly sensitive information related to clients, financial performance, personnel matters, and strategic initiatives with the utmost discretion and professionalism.Executive Support and Relationship ManagementAssist with special projects and strategic initiatives as assigned, conducting research, gathering data, and preparing summaries or reports as needed. xevrcyc Support the CEO in prioritizing tasks and managing time effectively, identifying opportunities to improve workflow, efficiency, and productivity. Build and maintain strong working relationships with senior leaders, clients, and external partners, serving as a trusted representative of the CEO.QualificationsBachelor's degree or equivalent experience required10 or more years of experience as an Executive Assistant supporting senior executives, preferably a CEO or C suite leaderExperience in financial services or another highly regulated professional environment strongly preferredAdvanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointExceptional organizational, time management, and problem solving skillsStrong written and verbal communication skills with executive presenceAbility to work independently, anticipate needs, and exercise sound judgmentHigh level of discretion, integrity, and trustworthiness