Accounts Payable Specialist

A growing organization in the property management and hospitality space is seeking an Accounts Payable Specialist to support daily AP operations in a fast-paced, multi-entity environment. This position is responsible for ensuring invoices, reimbursements, and vendor payments are processed accurately and on schedule while helping maintain strong financial controls and vendor relationships.Key ResponsibilitiesProcess a high volume of accounts payable transactions with accuracy and timelinessReview invoices for coding, approvals, backup documentation, and policy complianceMatch invoices to purchase orders, contracts, and receiving records when neededEnter invoices into the accounting system and maintain organized AP recordsAssist with check runs, ACH payments, and wire activity on a scheduled basisReconcile vendor statements and research payment discrepancies or billing issuesCommunicate with vendors and internal teams regarding invoice and payment statusMonitor outstanding payables to support timely payment according to agreed termsHelp with month-end close activities, including reconciliations, accruals, and reportingSupport year-end processes such as 1099 preparation and audit documentationWork across multiple locations, properties, or entities to ensure expenses are coded and allocated correctlyIdentify opportunities to improve AP workflows and strengthen internal processesPreferred Background2+ years of accounts payable or general accounting experienceExperience in property management, hospitality, real estate, or other multi-entity environments is a plusUnderstanding of invoice coding, reconciliations, and three-way matchingFamiliarity with accounting software or ERP systemsStrong Excel skillsHigh attention to detail, strong organizational skills, and the ability to manage deadlines in a busy settingProfessional communication skills and the ability to work with confidential financial dataWork EnvironmentFull-time, onsite positionFlexible daytime scheduleCollaborative, small-team office setting