Senior Administrative Assistant (New York)

Job Title: Sr. Administrative AssistantDuration: 3-6+ Months (Possible extension)Location: New York, NY 10010Hybrid RoleResponsibilities:Provide comprehensive, high-level administrative support to several Vice Presidents within the Field Experience organization.Maintain and manage Vice Presidents' calendars with accuracy and attention to priorityCoordinate all aspects of Vice Presidents' travel arrangementsReconcile and submit travel expenses and process other expenses as requiredCoordinate and schedule meetings, including reserving rooms, forwarding meeting notices, arranging conference calls or video conferences, ordering meals, arranging dinners, and preparing meeting materialsExcellent recordkeeping capabilitiesStrong file management skills, including creation, maintenance, and disposition of recordsAccurate and timely coordination of all travel and expense-related activitiesAbility to direct inquiries and follow up with appropriate parties to ensure timely and thorough resolutionEducation/Experience:Degree preferred or equivalent work experiencePrevious experience in Financial Services is requiredPlan town halls/events/larger meetings with a team.Proficient with Microsoft Office Package – Teams, Outlook, Word, Excel, PowerPoint and Access a plusExcellent recordkeepingManages the VP's calendar and travel arrangement.Reconciles and submit VP's travel expenses as well as process other expenses as neededCoordinate and schedule meetings, reserve rooms, forward meeting notices,Arrange conference calls or video conferences, order meals, arrange dinners, and prepare meeting materialsDemonstrates a strong sense of urgency and clear understanding of prioritiesProven discretion in handling confidential informationFamiliarity with the infrastructure of the Fortune 100 companies and the ability to route inquiries efficiently within and outside the divisionKnowledge of company policies and procedures, with the ability to resolve routine staff inquiries accurately and promptly