Executive Assistant

Executive Assistant to COO High-Performance, High-Trust Role We are seeking a high-level Executive Assistant to operate as the right hand to our COO. This is not a task-based administrative position. This is a leverage seat. The person in this role must create measurable capacity and free up 20+ hours per week for the COO by protecting time, maintaining structure, and anticipating needs before they surface. Our organization operates inside EOS (Entrepreneurial Operating System). We value accountability, clarity, execution, and results. Role Overview The Executive Assistant will serve as a strategic partner to the COO across multiple companies and initiatives. You will be responsible for protecting executive time, driving organization, and ensuring operational flow at the highest level. This role requires judgment, discretion, systems thinking, and emotional steadiness under pressure. Key Responsibilities Maintain a zero-inbox standard (processed daily) Design and manage a high-performance executive calendar Prioritize scheduling based on revenue and strategic impact Coordinate and manage all travel logistics Prepare and run structured weekly admin sync meetings Anticipate conflicts and resolve them before escalation Track key follow-ups and close loops consistently Serve as liaison between COO and internal leadership Maintain strict confidentiality across all matters Required Attributes Strong systems thinker Calm and steady under fast-paced leadership High attention to detail Confident communicator who can push back respectfully Ability to operate with autonomy High integrity and discretion Proven experience supporting senior executives (CEO, COO, Founder) This role will not succeed with someone who requires constant direction or prefers purely reactive task execution. Qualifications 5+ years experience supporting senior leadership Experience managing complex calendars and travel Experience working in growth-stage or entrepreneurial environments preferred Familiarity with EOS is a plus Strong written communication skills Culture & Expectations We operate with: Accountability Performance Fortitude Maximizing (continuous improvement) Integrity Team mindset This is a long-term opportunity for someone who wants to grow in responsibility and impact. Application Process (Required) All applicants must complete the Culture Index assessment as the first step in the process. Applications will not be reviewed without completion. Complete the assessment here: https://go.cultureindex.com/p/gXHb4QvQQKO1FQkqWr After completing the Culture Index, qualified candidates will be contacted for next steps. If you are looking for a structured, high-trust, high-performance environment and believe you can create real executive leverage, we encourage you to apply. Pay: $50,000.00 - $65,000.00 per year Benefits: 401(k) Flexible schedule Health insurance Paid time off Vision insurance Work Location: In person